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    Accounts Payable Specialist - Columbia, United States - Shimadzu Scientific Instruments

    Shimadzu Scientific Instruments
    Shimadzu Scientific Instruments Columbia, United States

    2 weeks ago

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    Description
    WHO WE ARE?
    Founded in 1975, Shimadzu Scientific Instruments is a premier provider of analytical equipment, physical testing, and environmental monitoring solutions worldwide. Pioneering research, innovative manufacturing concepts, and tangible outcomes uphold Shimadzu's exceptional reputation for 'Excellence in Science.' Individuals devoted to our cause drive Shimadzu's ongoing expansion and triumph. Would you be interested in becoming part of a diverse group of experts collaborating with researchers, scientists, and manufacturers to enhance global quality of life?

    WHAT SHIMADZU OFFERS:
    • Company Culture: A Certified Great Place to Work staunchly supporting diversity, inclusivity, and belonging.
    • Competitive Benefits: Immediate Benefits and a competitive salary.
    • Retirement Plans: Matching 401K and a Profit-Sharing Program.
    • Health Coverage: Flexible Spending/Health Savings Accounts.
    • Performance Incentives: Variable Pay Plan for commission-based roles.
    • Work-Life Balance: Ample Paid Time Off and Hybrid work arrangements for qualifying positions.
    • Education Assistance: Tuition Support for both graduate and undergraduate studies.
    • Insurance Benefits: Options include Pet Insurance, Identity theft protection, legal pre-paid services, critical care coverage, and comprehensive company-paid life and disability insurance, with inclusive paternity and maternity leave.
    • Well-being Programs: Comprehensive Corporate Wellness initiatives.
    • Work Flexibility: Business casual attire & casual (jeans) Friday.
    • Professional Development: Clearly defined paths for Career, Leadership, and Personal Growth.
    • Employee Engagement: Active Inclusion, Diversity, and Culture Employee Resource Groups (ERGs).
    ADDITIONAL BENEFITS:
    • Employees residing in specific states like Connecticut, Massachusetts, New Jersey, and California are entitled to additional compensation through a Cost-of-Living Adjustment (COLA).
    POSITION SUMMARY:

    The incumbent will manage vendor bills processing, check processing, and purchase order vouchering, along with filing all AP paperwork. Additionally, they will review and authorize Employee Travel expense reports within the Concur program. Other duties may also be assigned periodically. The primary objective is to ensure accurate and timely maintenance of corporate accounts payable, employee reimbursements, and vendor payments.

    This document aims to outline the typical physical, traditional, and environmental demands of the role. Reasonable accommodations, including job performance adjustments for individuals with disabilities, will be considered as needed to ensure equal employment opportunities.

    MAIN JOB FUNCTIONS:
    • Enter AP invoices into Microsoft Great Plains. Review transaction reports and post batch-work (Daily).
    • Process all checks weekly: print checks, attach supporting documents, stuff envelopes, and file associated paperwork. Prepare manual checks when required (Weekly).
    • File all AP documents (Daily).
    • Assist in preparing International Wires and ACH payments in our MUFG banking system (Weekly).
    • Support external auditors during year-end activities, including preparing schedules, offering explanations, and providing necessary data (Yearly).
    • Concur Training for Immersion Program (Monthly).
    • Approve and process all Expense Reports within Concur (Weekly).
    • Review A/P aging for weekly check runs to enhance Cash Flow Process (Weekly).
    • Handle any other miscellaneous accounting projects as directed by the manager (Daily).
    SCOPE:

    This role primarily focuses on ensuring the timely and accurate handling of the Company's Accounts Payable, expense reports, vendor invoices, purchase orders, and vouchers.

    KNOWLEDGE REQUIREMENTS:

    Basic familiarity with Windows, Word, Excel, Basic Accounting principles, Communication, Planning and Organization, Expense Report processing, Computerized GL/AP processes, Payable Procedures, and Data Entry.

    PROBLEM SOLVING REQUIREMENTS:

    The job demands proficiency in verifying the accuracy of all expense reports, vendor invoices, and checks.

    EDUCATION AND/OR EXPERIENCE REQUIREMENTS:

    Minimum of an Associate's degree, with a preference for a focus on Accounting, or equivalent practical experience (minimum 2 years in Accounts Payable).

    At Shimadzu Scientific Instruments, we believe in structured career progressions that acknowledge and reward talent. If you surpass the requirements of the listed role, we offer opportunities to advance to positions that align better with your qualifications, accompanied by appropriate salary adjustments.

    PHYSICAL DEMANDS:

    The role involves physical tasks such as bending, stooping, squatting, talking, standing, walking, and prolonged sitting. Visual abilities required include close vision, distance vision, peripheral vision, and depth perception.

    SAFETY/PERSONAL PROTECTIVE EQUIPMENT:

    Strict compliance with housekeeping and safety standards is essential. Proper use of personal protective equipment and safety devices dictated by Corporate Safety Document policies is a must.

    WORK ENVIRONMENT:

    This office-based role necessitates regular attendance. Projects may involve solitary work or team collaboration. The incumbent may use different workstations during the day and travel to regional sites to support all company employees' accounting needs. Occasional extra hours may be necessary to fulfill job requirements. Communication with all SSI employees and external vendors must be handled promptly and courteously.

    EEO Statement

    Shimadzu Scientific Instruments is an equal opportunity employer. We adhere to affirmative action guidelines and nondiscrimination policies to employ and advance individuals without regard to various factors including sex, gender identity, sexual orientation, race, religion, national origin, physical or mental disability, and protected Veteran status. Covered contractors are prohibited from discriminating against employees or applicants who inquire about or disclose compensation information in certain circumstances.

    Shimadzu does not accept unsolicited help from search firms for this role. Please refrain from contacting us directly. Any resumes submitted without a valid written agreement will be considered the property of Shimadzu. No fees will be paid for candidate referrals.

    Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

    Contractors are prohibited from discriminating against employees or applicants for discussing pay. However, employees with access to compensation information cannot disclose it to unauthorized individuals except in specific situations.
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