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    • Operations Manager - Miami, FL - America on Tech

    America on Tech
    America on Tech Miami, FL

    1 month ago

    Default job background
    Description
    Position Title: Operations Manager Position Type: Full-time Role Location: Miami (hybrid) Start Date: Immediately Salary: $70,000About America On Tech: America On Tech is a national nonprofit preparing the next generation of technology leaders from underestimated communities. We provide high-quality no-cost tech education, skills development and workforce readiness starting with high school youth in NYC, LA, Miami, and Atlanta in areas such as Web Development, Artificial Intelligence, UX Design, Product Management, Digital Marketing, Data Science, and Cybersecurity.Who We Are Looking For: We are looking to hire an Operations Manager. The ideal candidate is a high-performing professional who can juggle multiple responsibilities with a lot of attention to detail. Candidates who pursue this position should thrive in a fast-paced organizational environment, understand the importance of cross-functional collaboration and have strong time & relationship management skills. Responsibilities:
    • Process weekly invoices and contractor payments
    • Help manage the AP expense tracker
    • Help with the HR coordination of sourcing, arranging interviews, and contracts; regularly use online Applicant Tracking System through TriNet
    • Maintain and modify various master internal contract templates and guidelines
    • Prepare spreadsheets and onboard students/contractors to online payment systems (Gusto). Process over 800 transactions and student stipends per semester.
    • Handle large mailings from the organization to stakeholders, maintain paper and electronic filing systems, and maintain confidential and sensitive information
    • Providing appropriate level of Operational support (HR, Finance, Risk Management/Compliance, and IT) to the program and development teams to ensure work is carried on a timely basis
    Marketing & Events Support:
    • Manage and execute external communications content calendar, leveraging AI-powered tools to streamline content creation and enhance engagement.
    • Collaborate with other the programs and development departments to create social media posts, blog posts, and newsletters using Canva, Buffer, Weebly and Mailchimp
    • Track performance of external communications through a metrics dashboard.
    • Develop and update digital, printed, and website materials for AOT's annual Innovators and Disruptors Awards, along with making minor content adjustments to the AOT website as needed.
    Executive Support:
    • Provide administrative assistance, such as writing and editing emails, drafting memos, and calendar management and on behalf of the CEO and President
    • Coordinating travel arrangements (both domestic and international) and create trip itineraries for work travel, speaking engagement and general stewardship initiatives
    • Providing administrative and project management support to the leadership team in preparation for staff, board and committee meetings throughout the year, including developing materials for all board meetings
    General:
    • Contribute toward the development of standard operating procedures in all areas of business, and continue to find new ways to improve quality and efficiency
    • Work cross-functionally with all departments and leadership to support the future of AOT and additional projects as necessary
    Must Have:
    • Bachelor's Degree; Comparable experience will also be considered
    • 3+ years management and/or administrative experience working in education, nonprofit, or comparable field
    • Detail-oriented and enjoys working on tasks that require consistency and reliability.
    • Project Management Experience
    • Data Driven Mindset
    • Experience with Canva
    • Strong communication skills written, oral and presentation
    • Interpersonal skills; working with both students and adults
    • Ability to lead and thrive in a startup environment
    • Ability to identify problems before they arise
    • Ability to work both independently and collaboratively
    Nice to Have:
    • Working knowledge of Google Suite: Drive, Docs, Sheets and Forms
    • Experience with Adobe, Gusto, and TriNet
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