- Incumbent provides administrative assistance to the Division and Regional Offices with purchasing matters on an as needed basis including planning and coordinating the activities of buyers, purchasing officers, and related workers involved in purchasing materials, products, and services. Maintains records of all purchases and monitors for timely receipt of goods and payment to vendors using MFMP. Provides information and documents to the division's budget liaison as needed. Assists in the fiscal year-end closeout procedures for the division relating to accounting and purchasing.
- Conducts independent analysis of existing contracts as needed, and makes specific recommendations for the development and preparation of new contracts. Provides input on the impact to the budget processing of new/existing contracts. Reviews a variety of complex documents required by statute, rule and departmental policy and coordinates the integration of these documents to produce a statutorily compliant contract for final execution. Identifies problems with a contract and/or a contract file and notifies the respective contract manager. If applicable, provides appropriate procedures to correct the problem. Tracks all contracts during the review and approval process. Ensures retention and accurate filing of all updates and revisions to maintain complete and current contract files. Performs final review of all executed contracts and notifies contract manager with approval to pay invoices by flagging the Contract Administration System (CAS) or other method. Enters all pertinent contract actions into MyFloridaMarketPlace (MFMP).
- Serves as the Purchasing Card (P-Card) Liaison for the Division. Provides training and guidance to staff on allowable purchases. Ensures the Division complies with all P-Card procedures.
- Responsible for leasing copiers and postage meter rentals and invoicing for the division and for maintenance agreements and repairs as needed.
- Manages the division's fleet of vehicles to include purchasing, accident reporting and surplus inventory. Maintains vehicle recods and monthly reviews of Equipment Management Information System information, which consists of making changes and deletions. Maintains Sunpass transponder accounts and Wright Express fleet card account for the Division of Regulation.
- Performs other duties as needed.
- Annual and Sick Leave benefits;
- Nine paid holidays and one Personal Holiday each year;
- State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
- Retirement plan options, including employer contributions (For more information, please click );
- Flexible Spending Accounts;
- Tuition waivers;
- And more
- Knowledge of and ability to interpret and apply applicable Florida Statutes, laws, policies and procedures.
- Ability to conduct fact finding research.
- Ability to communicate effectively orally and in writing.
- Ability to plan, organize and coordinate work assignments.
- Ability to maintain strict confidentiality. Ability to perform effectively under fluctuating workload conditions.
- Proficient in the use of technology required to perform duties, which includes but is not limited to, computer software and data systems (including copiers, printers, and fax machines).
- General knowledge of DBPR Policies & Procedures, and purchasing practices.
- Skill in prioritizing assignments, ability to work independently, perform repetitive work, enter data accurately.
- Associates' degree (in any field) & 2 years purchasing experience; or
- Experience formatting, editing, and using Microsoft Word; and
- A valid Florida Driver's License is required; and
- Ability to work flexible hours with regional travel and occasional overnight travel.
- Knowledge of state purchasing rules and procedures.
- Florida Certified Contract Manager (FCCM) certification or ability to obtain it within one year.
- Experience with using the MyFloridaMarketPlace/Ariba on Demand program.
- Experience with P-Card purchases and processing charges in WORKS.
- Knowledge of Fleet operations, including purchasing/disposal of vehicles, updating the WEX system, recording accident reports, and monitoring transponder balances.
- Proficient with Microsoft Office programs, including Word and Excel.
Government Operations Consultant I - Tallahassee, United States - State of Florida
Description
Requisition No: 828282Agency:
Business and Professional Regulations
Working Title:
GOVERNMENT OPERATIONS CONSULTANT I
Pay Plan:
Career Service
Position Number:
Salary:
$1,628.36-$1,877.40
Posting Closing Date: 05/03/2024
Total Compensation Estimator Tool
DIVISION OF REGULATION
GOVERNMENT OPERATIONS CONSULTANT I
Position Number:
Bi-weekly Hiring Salary:
$1, $1,877.40
Internal Advertisement*Anticipated Vacancy
Our Organization and Mission:
License efficiently. Regulate fairly. Florida counts on DBPR to ensure a lot of important matters are handled well.
They range from the safety of food service to the integrity of real estate transactions, the standards of racing to the transparency of condominium governance, and of course, the qualifications of licensure that ensure work requiring a skilled professional is performed safely and sufficiently.
Our stakeholders include these professionals and their customers alike.Under the direction of Secretary Melanie S.
Griffin, the agency oversees many of Florida's professions and industries in the areas above, and many more which can be seen on our website:
The Work You Will Do:
This position is located within the Division of Regulation, Director's Office. The Government Operations Consultant I position is responsible for handling the purchasing duties for the Division of Regulation. The purchase duties include preparing purchase requisition in MyFloridaMarketPlace, and process P-Card transactions for purchases. Oversee the Fleet Operations including purchasing and disposing vehicles, authorizing repairs, process accident reports, and maintain the WEX system. Prepare and process Contracts for various services and commodities.
Duties include but are not limited to:
The Difference You Will Make:
At DBPR, you will always have an opportunity to make a difference in the daily lives of Floridians and the communities where they live and work.
As an employee, you help to "make DBPR and Florida great places to do business." To that end we will invest in you, treat our licensees as valued customers and partners, and uphold laws that protect the public and Florida's competitive marketplace.
How You Will Grow:
DBPR employees are expected to uphold these seven core values: Accountability, Innovation, Integrity, Ownership, Responsiveness, Respect and Teamwork.
In turn, we will involve you on important and often complex projects while offering you the opportunity to gain valuable experience quickly.
The Benefits of Working for the State of Florida:Working for the State of Florida is more than a paycheck.
The State's total compensation package for employees features a highly competitive set of employee benefits including:
Pay:
Employees are normally hired at the minimum of the range.
Required Knowledge, Skills, and Abilities:
Minimum Qualifications:
The selected incumbent should possess the following:
Preferences:
NOTE:
If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation, you may be required to place your license in an inactive status.
This position requires a security background check and/or drug screening and participation in direct deposit.You will be required to provide your Social Security Number and date of birth in order to conduct this background check.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section , F.S., Drug-Free Workplace Act.Applicants are required to apply online through the People First system by the closing date. All required documentation must be received by the closing date of the advertisement. If you have any questions regarding your application, you may call
The Florida Department of Business & Professional Regulation is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at DBPR requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
SPECIAL REMINDERS:
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.
For more information, please visit the SSS website:
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.
The Florida Department of Business & Professional Regulation values the sacrifices
veterans and their family members have given to our country and supports
the hiring of returning service members and military spouses.
A candidate for veterans' preference who believes he or she was not afforded employment preference may file a complaint in accordance with Rule 55A-7.016, F.A.C., with the Florida Department of Veterans' Affairs, Veterans' Preference Coordinator, 11351 Ulmerton Road, Suite 311, Largo, FL, The Department of Veterans' Affairs has also established an email where people can electronically file claims or ask questions.
We hire only U.S. citizens and lawfully authorized alien workers.
Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
VETERANS' PREFERENCE.
Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.
Certain service members may be eligible to receive waivers for postsecondary educational requirements.Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.
Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.