Payroll Assistant - Fresno
1 week ago

Job description
Position Summary
The Payroll Assistant supports the accurate and timely processing of semi-monthly payroll across four companies using the Rippling payroll system. This position serves as a backup to the Payroll Administrator and assists with payroll processing, payroll accounting entries, and related administrative and compliance duties. This is a non-exempt position eligible for overtime in accordance with FLSA guidelines.
Essential Duties and Responsibilities
- Assist with processing semi-monthly payroll for multiple companies using Rippling, ensuring accuracy and compliance.
- Serve as backup to the Payroll Administrator during payroll processing and reporting cycles.
- Assist with reviewing payroll data, including hours, deductions, benefits, and garnishments.
- Prepare and assist with booking payroll entries into the accounting software and support payroll reconciliations.
- Process garnishment paperwork, including responding to agencies, notifying employees, and entering garnishments into Rippling.
- Reconcile and assist with payment of insurance and benefit invoices.
- Send required 401(k) notices and assist with retirement plan administration tasks.
- Assist with I-9 verification and maintenance of employee payroll and personnel records.
- Provide clerical and administrative support related to payroll, benefits, and compliance.
- Respond to routine payroll-related inquiries and support special projects as assigned.
Qualifications
Required
- 1–3 years of payroll, accounting, or HR administrative experience.
- Experience with payroll systems; Rippling experience preferred.
- Strong attention to detail and accuracy.
- Ability to handle confidential information with discretion.
- Proficiency with Microsoft Excel and payroll or accounting software.
Preferred
- Experience supporting payroll for multiple entities or 300+ employees.
- Basic understanding of payroll accounting and reconciliations.
- Familiarity with benefits administration and garnishment processing.
Skills & Abilities
- Strong organizational and time-management skills.
- Clear written and verbal communication skills.
- Ability to follow established procedures and meet deadlines.
- Ability to work independently and collaboratively.
Work Environment & Physical Requirements
- Office work environment.
- May require extended periods of sitting and computer use.
- Periods of increased workload during payroll processing cycles.
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