Travel & Entertainment Expense Specialist - Santa Monica, United States - Aston Carter
Description
Description:
The Travel & Entertainment Specialist will support and maintain the day to day activities of all travel and entertainment expenses, including travel reimbursement, receipt audit, and troubleshooting. They will be responsible for training and guiding staff on how to use the Concur system. They will work with Accounting Manager on Concur issues related to system to avoid a delay on employee's reimbursements.
T&E Responsibilities:
· Audit expense reports according to T&E policy
· Provide training and guidance to employees in creating an expense report
· Provide assistance with expense reimbursement issues
· Execute/Perform to department standards by ensuring timely reimbursement to employees
· Be able to trouble shoot with Employees at all levels
· Assist with audit request, including providing copies of expense reports as required by HR or legal
· Answer and follow up on T&E questions as they arise.
· Trouble shoot the stuck expense reports daily in Concur due to wrong coding provided by the employees
· Raise employee's reimbursement issues to Manager and Senior Director of Accounting to be follow up with employee's manager or HR.
· Keep track of system/policy updates, issues and collaborating ideas in building efficiencies
· Serve as key contact in trouble shooting system errors in Concur. Communication with Human Resources, IT, Finance and Concur team in resolving these issues
· Be up to date with all of the company changes regarding new business or business units changes
Skills:
Accounting, Concur, Time & Expense, Expense reimbursement, Excel, Audit
Additional Skills & Qualifications:
· 2 - 5 years of Expense reimbursements experience
· Excellent written and verbal communication skills
· Must have experience with Concur
· Must be deadline driven
· Ability to work after hours when expense reports volume increases during summer and end of year months
· Ability to process 2000 expense reports per month
· Proficiency in MS Office (Word, Excel, Powerpoint)
· Proactive with strong multi-tasking and organizational skills
· Must be a team player in a multi-cultural environment with strong interpersonal skills
About Aston Carter:
Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you.
At Aston Carter, we're dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.
Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients' capabilities by seeking solvers and delivering solutions to address today's workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit Aston Carter is a company within Allegis Group, a global leader in talent solutions.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call or email for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.