Sales & Estimating Coordinator - Doylestown - CleanSpace Modular LLC

    CleanSpace Modular LLC
    CleanSpace Modular LLC Doylestown

    5 days ago

    Description
    Job Title: Sales and Estimating Assistant

    Reports To: EVP Sales / Estimating Director

    Department: Sales & Estimating

    Location: Doylestown, PA / Fort Washington, PA

    Employment Type: Part-Time
    Schedule: Monday-Friday, 8:30 a.m. - 3:00 p.m hours per week)

    Position Summary

    The Sales and Estimating Assistant plays a key role in supporting the company's business development and estimating functions by assisting the sales and estimating teams, coordinating proposal and bid-related activities, and ensuring effective communication between internal teams, clients, and prospects. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

    Key Responsibilities

    Sales & Estimating Support
    • Assist the sales and estimating teams with proposal preparation, bid packages, quotes, and presentations.
    • Prepare sales order forms and coordinate project turnover and estimating handoff packages.
    • Maintain CRM database with accurate client information, sales activities, bid tracking, and lead status.
    • Maintain and coordinate IIR lead generation and bid opportunity platform.
    • Coordinate scheduling for sales meetings, estimating reviews, client visits, and industry events.
    • Prepare sales and estimating reports and dashboards for management review.
    • Coordinate and ensure all client and vendor pre-qualification forms are current and accurate.
    • Assist with development and maintenance of sales and estimating SOPs and supporting documentation.
    Estimating Support (with Estimating Director)
    • Assist with organizing bid documentation, drawings, specifications, and addenda.
    • Support estimating team with bid calendars, deadlines, and submission requirements.
    • Track bid activity and outcomes to support estimating workload planning and process improvement.
    • Assist with preparation of qualification packages and responses to RFQs/RFPs.
    Administrative & Cross-Functional Duties
    • Collaborate with internal departments (engineering, operations, finance) to ensure alignment on proposals, bids, and client deliverables.
    • Handle incoming sales and estimating inquiries and route them to the appropriate team member.
    • Monitor inventory of proposal and estimating materials and ensure timely reordering or updates.
    • Support special projects and initiatives as assigned by leadership.
    Qualifications

    Education & Experience
    • Bachelor's degree in Business Administration, Construction Management, Communications, or a related field preferred.
    • 2+ years of experience in sales support, estimating coordination, or a related role (B2B or construction experience preferred).
    Skills & Competencies
    • Strong organizational, prioritization, and time management skills.
    • Excellent written and verbal communication abilities.
    • Proficiency in Microsoft Office Suite and Adobe Suite (InDesign, Photoshop, Illustrator); familiarity with CRM platforms such as HubSpot preferred.
    • Ability to manage multiple deadlines with a high level of accuracy and attention to detail.
    • Ability to work independently and collaboratively within a team environment.
    Work Environment
    • Office-based role with occasional travel for client meetings or industry events.
    • Fast-paced, collaborative work culture with opportunities to expand skills in sales and estimating operations.
    Compensation & Benefits
    • Hourly rate: $20-$25 per hour, based on experience.
    • Part-time position, 25-30 hours per week.
    • Paid time off and company holidays (prorated based on eligibility).

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Sales & estimating coordinator