Accounting Specialist II - Fort Myers, United States - City of Fort Myers, FL

Description

The City of Fort Myers strives to be an employer of choice and most of our employees turn jobs into long term careers.

The salary shown in the job description is the full range for this position from entry to later career.

NEW EMPLOYEES ARE HIRED AT, OR NEAR THE ENTRY POINT SHOWN, DEPENDING ON QUALIFICATIONS AND RELEVANT EXPERIENCE.

FLSA Status:
Non-

Exempt Safety Sensitive:
NO Level II Background: NO

Under the general direction of the designated supervisor, performs diversified entry-level professional accounting, accounts payable and/or treasury duties. Responsible for processing of purchase order and invoice payments, interaction with vendors and departments to resolve payment questions. Assist with reconciliation of monthly statements and the research of incomplete invoices.

Maintenance and review of accounting and fiscal records, accurate recording of financial transactions, and review and reconciliation of balance sheet accounts daily.

Handle billing, collecting, receipting and depositing customer payments, reconciling accounts receivable, interaction with customers and departments to resolve payment questions.

Essential job responsibilities will vary based on assigned function. This job has no supervisory responsibilities

Responsibilities and Reporting During an Emergency Situation:
Essential Employees may be required to work during a declared emergency.

Depending on the nature of the emergency, this may require working around the clock for several days on short notice.

Non Essential Employees will not be required to work during a declared emergency. The employee's Department Head will determine when the employee will be required to work.

Perks and Benefits

• Free city-paid employee health coverage, additional for spouse or family
• 3 weeks Paid Time Off (sick & vacation)
• 13 paid holidays
• Pension plan & optional Deferred Compensation
• City-paid life insurance
• Optional Vision, Dental, and Disability Insurance
• Tuition reimbursement
• On-site Gym facility
• And much more

Duties/Responsibilities

• Process and schedule invoices for timely payment.
• Review payment authorizations for accuracy and appropriateness.
• Track and account for all cash receipts and deposits.
• Review and maintain sales tax payable schedules, submit related sales tax receipts and reports to the Florida Department of Revenue.
• Record incoming ACH/wire transfers related to revenue, process returned checks, reconcile credit card statements and act as the liaison between City departments and the bank.
• Interact with vendors and/or customers to resolve discrepancies and late or misapplied payments.
• Process cash reports for multiple City departments.
• Interact with departments to resolve purchase order and invoice differences.
• Research incomplete invoices with vendors and/or departments for missing information.
• Bill customers for leases, lot mowing, demolitions and other miscellaneous City services provided to citizens.
• Collect and process customer's payments.
• Prepare and coordinate daily deposits with courier service.
• Assist internal and external customers with questions and payments.
• Prepare and calculate payoff quotes related to title searches.
• Disburse and record petty cash expenditures, reconcile cash fund and request reimbursements to replenish the cash fund.
• Review and reconcile accounts receivable accounts from subsidiary ledger to the general ledger.
• Review and reconcile other treasury-related balance sheet accounts.
• Verify procurement card usage reports to credit card statements; reconcile differences, prepare report and related journal entry to record departmental expenditures.
• Assist in the design, production and distribution of the Comprehensive Annual Financial Report and/or other financial reports.
• Prepare year-end audit schedules for balance sheet accounts.
• This position requires regular and reliable attendance and the employee's physical presence at the workplace.
• Performs other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES

• Proficient in the use of word processing, spreadsheet, and accounting software.
• Possess strong problem-solving skills and is able to work independently.
• Skill to speak clearly and persuasively in positive or negative situations.
• Ability to establish and maintain effective working relationships.
• Ability to operate necessary equipment, including personal computer, calculator, printer, copier, facsimile and other standard office equipment.

Minimum Requirements

• Associate's degree in finance, accounting or related field
• Three (3) years of experience in accounting
• Accounting Specialist II experience and/or training that provides the required knowledge, skills, and abilities may be substituted for the degree

PREFERRED QUALIFICATIONS

• Preferably governmental accounting experience

Physical Demands and Working Conditions

This work typically requires the following physical activities to be performed.

• Balancing - maintain equilibrium to prevent falling while walking, standing, or crouching.
• Climbing - ascending, descending ladders, stairs, ramps, requires body agility.
• Reaching - extending hands or arms in any direction.
• Repetitive Motion - substantial movements of wrists, hands, fingers.
• Crouching - bending body forward by bending leg, spine.
• Feeling - perceiving attributes of objects by touch with skin, fingertips.
• Fingering - picking, pinching, typing, working with fingers rather than hand.
• Grasping - applying pressure to object with fingers, palm.
• Handling - picking, holding, or working with whole hand.
• Speaking - expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.
• Standing - for sustained periods of time.
• Stooping - bending body downward, forward at waist, with full motion of lower extremities and back.
• Talking 1- expressing ideas by spoken word
• Hearing - perceiving sounds at normal speaking levels, receive information.
• Visual Acuity - prepare, analyze data, transcribing, computer terminal, extensive reading.
• Visual Acuity - color, depth perception, field of vision.
• Visual Acuity - determine accuracy, neatness, observe facilities/structures.
• Visual Acuity - operate motor vehicles/heavy equipment.
• Kneeling - bending legs at knee to come to rest at knees.
• Lifting - raising objects from lower to higher position, moving objects side to side, using upper extremities, back.
• Mental Acuity - ability to make rational decisions through sound logic, deductive reasoning.
• Walking - on foot to accomplish tasks, long distances, or site to site.

Work performed is primarily:

• Sedentary work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

WORK ENVIRONMENT

• Works in an office environment and sits for long periods of time
• May be required to work hours other than the regular schedule including nights, weekends, and holidays.

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions described herein.

Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.