Administrative Assistant - Indianapolis, United States - HANKER SYSTEMS PRIVATE LIMITE

Description

Hello,

I am a Recruiter at Hanker Systems. I am reaching out to you on an exciting job opportunity with one of Direct client.

*Title : Administrative Assistant

*Location : Indianapolis, IN**Onsite**Requirements:

• Previous multi-tasking administrative assistant experience with strong written communication skills and work as part of a team or independently.
• Previous customer service experience in a customer-facing role with strong verbal communication skills.
• Working knowledge of all MS Suite or Office 36- including data entry and the ability to learn additional software programs as needed.
• High School diploma or equivalent
• Previous experience working in an administrative/clerical role (FTE or contract) for State of Indiana.
• Associates degree or administrative assistant certification and/or equivalent work experience.

*Responsibilities:
. PHONES – Utilizing excellent customer service, answer agency main phone line via MSTeams in a courteous and patient manner and transfer to appropriate staff or department using agency contact listing.

• VOICEMAILS – Check the admin. email inbox for voicemail messages and forward to the appropriate staff or department.
• GUESTS/VISITORS/CAMERAS – Greet guests/visitors in a courteous manner, ask to help them and direct to appropriate staff or department. Watch lobby cameras for foot traffic or suspicious visitors.
• CONTACT LISTINGS – Maintain a current contact listing for the agency and important numbers listing. This is a living document that needs updated often. A copy to be placed in IDHS Admin Asst MSTeams chat/files and distributed to all admins.
• PACKAGE DELIVERIES – notify appropriate contacts of any FedEx or UPS boxes dropped off at the front desk.
• COPY ROOMS – maintain each of the three copy rooms with paper and office supplies and maintaining copy machines.
• SCANNING – scan old paper files into an online electronic software system.
• VALIDATE PARKING – validate garage parking tickets when appropriate, via an online electronic software system.
• MAINTENANCE REQUESTS – Submit maintenance requests via an online portal when maintenance requests to our IDHS area are submitted to the AA by staff.
• IDHS CONFERENCE ROOMS – Maintain and update our IDHS conference room reservations via Outlook Calendar.

Job Type:
Contract


Pay:
$ $17.00 per hour


Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Relocate:

• Indianapolis, IN 46201: Relocate before starting work (Required)

Work Location:
In person