Administrative Specialist III - Wilmore, United States - Kentucky Personnel Cabinet

Description

Advertisement Closes 5/10/2024 (8:00 PM EDT Administrative Specialist III Pay Grade 12 Salary $2, - $4, Monthly Employment Type EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | HR/WK Hiring Agency General Government Cabinet | Department of Veterans Affairs Location 100 Veterans Drive
Wilmore, KY 40390 USA Description Are you a self-motivated, multi-tasking, and detail-oriented team player? If this sounds like you, then youmight be the ideal candidate for the Administrative Specialist III position open at Thomson-Hood VeteransCenter. The ideal candidate will work within a team-centered environment to meet our commitment to servingKentucky's Veterans by fostering independence, preserving dignity, and providing compassionate care.

You will also be required to draft and edit a variety of documents and reports, so excellent communicationskills - both written and verbal - are necessary. The ideal candidate should be able to prioritize and completerequested duties independently and provide professional support to the Nurse Executive. A pleasant, outgoingpersonality both in-person and on the phone are highly desirable traits for this position.

Responsibilities include, but are not limited to, the following:

Manages complex multi-shift nursing schedules for approximately 250 employees, on five separate nursing units, for all three shifts electronically for review by the nurse managers.

Calculates and post the daily minimum care hours Per Patient Day (PPD) for each shift as required by federal regulation.

Creates/updates temporary staffing agency employee schedule.

Fills staffing vacancies in advance to ensure adequate coverage for all shifts.

Reviews daily staffing coverage needs based on resident census, employee call- ins, vacations, and extended leave.

Reviews and keeps an up-to-date list of active employees, part time employees, sick leave verification, family medical leave, and work-related injuries for review and approval by nurse managers forscheduling purposes.

Maintains records for employees, disciplinary actions, update licenses.

Minimum Requirements EDUCATION: Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE Working Conditions Incumbents working in this job title primarily perform duties in an office setting. Probationary Period This job has an initial and promotional probationary period of 6 months, except as provided in KRS