Receptionist-Bilingual-Spanish -Englsh - Miami, United States - Comptech Associates Inc.

Description

Job Title: Receptionist-Bilingual-Spanish -English


Location: Miami, FL


Duration:
8 Months


Job Schedule: 40 hours per week In Office


Job Hours: 8:30 am-5:00 pm


Interview Process: 1


Summary:
The main function of a receptionist may include but not limited to:


Key Objectives
Responsible for the overall front office activities. Also provides support to some executives and office staff.

Schedules appointments, prepares external/internal correspondence, screens telephone calls and visitors, makes travel arrangements, coordinates meetings, opens and organizes mail and maintains document files.

Job Responsibilities:
" Greet Guest upon arrival, and check them in.

" Manage Meeting room calendars, and assist in meeting room setup.

" Answer telephones, direct calls and take messages.

" Serve as back-up to the Administrative Assistants.

" Prepares outgoing mail and correspondence, including fedex.

" Orders and maintains supplies in copy rooms, and arranges for equipment maintenance.

" Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain a professional corporate image.

" Provide office support services in order to ensure efficiency and effectiveness within the office.

" Screens guests and calls and maintains executive calendar.

" Performs other duties as assigned.

" Manage conference room reservations and organize all aspects for meetings.

" Directs visitors by maintaining employee and department directories; giving instructions.

" Maintains security by following procedures; monitoring logbook; issuing visitor badges.

" Maintains safe and clean reception area by complying with procedures, rules, and regulations.

" Contributes to team effort by accomplishing related results as needed.

" Make travel arrangements for executives, as well as travel expense reports using Client Travel and Concur.


Skills:
" Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.

" Must be punctual and organized.

" Ability to work independently and manage one s time.

" Ability to keep information organized and confidential.

" Previous experience with computer applications, such as Microsoft Outlook, Word, Excel and PowerPoint a must.

" Bilingual in English and Spanish


Education/Experience:
" Associates degree or higher preferred

" 1-3 years receptionist/administrative assistant related experience required.