Executive Assistant - Fort Worth - AVOCET VENTURES LIMITED

    AVOCET VENTURES LIMITED
    AVOCET VENTURES LIMITED Fort Worth

    21 hours ago

    Description

    You're stepping into a well-run system with a seasoned EA who's been in the seat for five years. The workflows are documented. The nuance is captured. You'll have a decent amount of support during the transition.

    The job is to keep the machine humming and gradually take more altitude.

    Full-time Executive Assistant, starting with a 90-day trial.

    Hybrid role. Local to Fort Worth, with weekly in-office time.

    The Context

    The founder runs multiple real estate–adjacent businesses:

    • Avocet Ventures
    • Casa Dueno a Dueno
    • Merit Mortgage
    • Indwell Real Estate
    • JZ Home Buyers
    • Clutch Lending

    Same lane. Different speeds. Your role is to reduce drag.

    This is not calendar babysitting. The calendar is manageable. The leverage is in email, to-do management, anticipation, and follow-through.

    If you are the kind of person who…

    • Reads email and immediately knows what matters.
    • Thinks two steps ahead without narrating your thoughts out loud.
    • Prefers bullets over monologues.
    • Enjoys quiet competence more than visibility.
    • Can manage a few big rocks and several active threads without losing focus.
    • Sees "support" as a strategic function, not a clerical one.
    • Is comfortable being trusted with real responsibility—including access.
    • Can detect and present issues with possible solutions.

    What You'll Own

    • Email management and prioritization
    • The founder's to-do list and follow-through.
    • Project tracking across 2–3 core initiatives and 5–10 active threads.
    • Daily touchpoints with concise updates (bullets or brief verbal check-ins).
    • Personal and business travel arrangements, and select personal logistics
    • Light accounting and proforma/KPI management
    • Light digital design: infographics, on-brand presentations, clean pitch decks.
    • Maintaining and improving existing systems.

    This is mostly internal support. Gatekeeping is mostly handled elsewhere.

    Tools & Skills

    • Google Workspace (Gmail, Calendar, Docs, Sheets)
    • Spreadsheet fluency
    • AI proficiency for research, writing, model building, and problem-solving.
    • Eye for detail and basic design
    • Canva, Squarespace, Zapier
    • Bonus if you have experience with:
    • Title companies
    • Real estate transactions
    • Mortgage or lending workflows
    • Oil & gas land work (transactional, detail-heavy environments)

    You don't need to be taught how deals move.

    Trust & Authority

    This role ramps fast.

    As competence is demonstrated, decision authority will expand quickly. The goal is progression toward a Chief of Staff–style role, not permanent EA containment.

    Long-term, you'll be trusted with access… financial, digital, and operational—integrity matters. Discretion is assumed.

    What Will Break This Fit

    • Forgetfulness.
    • Excessive verbal processing.
    • Being task-oriented without context.
    • Waiting for instructions instead of anticipating needs.
    • Asking questions that basic research would answer.

    Clarity & Thoughtfulness > Chatter & Reaction

    The Transition

    • Training materials provided; documentation and screen recordings.
    • Ongoing availability from the outgoing EA.
    • Expectation: you'll never capture everything, but you'll get close—and keep improving.

    The 90-Day Trial

    Success looks like:

    • Email and to-do lists stay clean.
    • The founder's life is running on all cylinders because you anticipate needs
    • Projects are moving without reminders.
    • The founder spends more time on decisions, not tracking.
    • The founder is a better leader because of the support you provide.

    This is a long-term seat for the right operator. Quick, trusted, and highly leveraged. If that sounds like your lane, you'll recognize yourself immediately.

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