administrative assistant - Lutherville-Timonium, United States - Leixir/Thompson Suburban Dental Lab

Description

Job Description

The Company: Leixir Dental Laboratories are full-service state-of-the-art dental labs which offer a complete range of leading-edge dental products. Our labs represent a perfect balance between innovative technology and traditional methods. We are the leader in state-of-the-art cosmetic and restorative dentistry, and our labs are committed to providing you with the best, most up-to-date products, and services.

Your Job

Objectives of this Role

• Be the initial point of contact for the office, greeting guests, providing information, answering questions, and responding to requests, ensuring all visitors are directed to the appropriate person/department
• Oversee and execute all administrative tasks in a timely manner while upholding company policies and practices
• Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, office layout, etc.

Daily and Monthly Responsibilities

• Provide direct administrative support to senior leaders, including email correspondence incoming/outgoing mail/shipments, and generation and distribution of memos, letters, spreadsheets, forms, faxes, etc.
• Correspond with doctors' offices to obtain case or RX information
• Maintain filing system, contact database and employee list
• CS email- create patient folders, upload photos into labtrac as well as any notes from the doctor's email into the system
• Handle requests from bookers, implant department, and EDDL for photo request
• Verify correct prices are listed on invoices and assist with paying invoices, contact vendor of any discrepancy
• Work with FedEx and UPS to file claims on lost or damaged shipments
• Scan copy of remakes to Headquarters daily

Your Skills

• High School Diploma or equivalent
• Proven administrative experience
• Superb written and verbal communication skills, time-management skills and ability to multitask

Preferred Qualifications

• College degree
• Previous success in office management

Your qualities:

• Display enthusiasm and a positive attitude – you approach challenges with a can-do spirit and inspire others with your positive energy.
• Take initiative – you quickly and accurately identify roadblocks, rally your resources, provide options to our partners, and execute unafraid to ask questions.
• Autonomous leaner – you can think, act, and pursue your studies independently; you're motivated to learn about the dental lab space.
• Excellent written and verbal communication – you understand that communication is key in preventing and turning around a subpar poor experience. Excellent communication is precise, clear, compelling, and personable.
• Organized with a strong attention to detail and accuracy.
• Receiving feedback is important to you – you know that coaching, feedback, and direction are delivered with good intention and necessary to grow and level-up in the organization.
• Able to be flexible – you can easily shift priorities and manage your time effectively.
• Diplomatic – you take care to weigh outcomes, think about your response, manage realistic expectation.

Location:

Our network of dental laboratories spans seven states, with labs in Florida, Connecticut, Maryland, Mississippi, Rhode Island, Texas, and New York. The Leixir Home Office is in Tampa, Florida.

Interview Process

As a part of our commitment to creating a fair, equitable, and positive interview experience for all candidates, we offer full transparency of our interview stages to give applicants an idea of the time and effort involved.

1. Information Screening: The Talent Manager will have a 20-to-30-minute phone conversation focused on relevant work experience, compensation, role overview, and answering any questions you may have.
2. Panel Interview: 60-minute interview with two to three key members of the team. This will take place at the lab and will dive deeper into the role, technical knowledge, and requirements of the position. The candidate will have the opportunity to meet the team, tour the workplace, and gain a better understanding of the job's functions.
3. Offer: The Talent Manager will reach out with the details of the informal offer for discussion. After all the details of the informal offer are finalized, the formal offer letter and job description will be sent.

Culture:

Leixir's company culture is all about keeping it real. We totally get that work is just one part of life, so we make sure our employees have plenty of time to kick back and enjoy themselves. But don't get us wrong – we take our work seriously too We believe that every person on our team brings something unique to the table, and we love celebrating that individuality. Plus, we're all about teamwork – we know that we're stronger together than we are alone. And we show our team members how much we appreciate them with frequent employee appreciation events. At Leixir, we believe that when our employees are happy and valued, we all win