Executive Admin - Greenfield, United States - Midwest Technology Parntership, LLC
1 week ago
Description
Job Description
Job DescriptionMTP is looking for an experienced Executive Admin to assist a Sr. Executive with the following activities. This is a fast-past role requiring strong time-management & organizational skills along with the ability to quickly adapt to daily priorities and interact effectively with a variety of team members and manage multiple tasks simultaneously.
Must have 3-5 years of experience working as an executive assistant.
This is a Hybrid role with 1-2 days per week onsite
Job Responsibilities:
Meeting Coordination:
· Proactively maintain daily calendars for multiple business partners; initiate contact and establish good working relationships with others outside of the work group to maximize schedule coordination.
· Manage large, complex meetings at various locations and of various sizes. Assist in the planning logistics by calendaring, identifying/scheduling conference rooms, setting up equipment, ordering materials and/or catering as needed.
Travel and Expenses:
· Coordinate and arrange travel, including more complex travel (e.g., international, multi‐city
travel) for business partners including (but not limited to) air, hotel and rental car.
· Manage business partners' passport and visa for international travel.
· Process complex expense reports (i.e. multi‐currency) including reconciliation of corporate and
personal credit accounts used for business purposes in a timely and accurate manner.
Additional Support/Expectations:
· Adapt to change quickly as the business partner rolls out guidance and tools for streamlining administrative work, and business partner alignments are adjusted.
· Provide direction and guidance to non-supported business partners so they can perform administrative tasks on their own (e.g., calendaring, travel, expense reporting, etc.).
· Attend various business meetings as needed to understand the business area and priorities.
· Create and edit documents, spreadsheets and presentations.
· Create and maintain group lists, distribution lists, spreadsheets, databases and collaboration sites.
· Host external visitors as a representative of Elanco (e.g. recruiting; external partners/collaborators; customers; etc.)
· Assist with administrative tasks in pre‐boarding and onboarding of new employees to the area as requested by the business partners.
· Identify innovative techniques to increase productivity across the team.
· Serve as a backup for other administrative assistants in order to meet workload deadlines or during absences from the office.
· Handle additional administrative support or special projects as assigned by the Manager.
· Attend all team meetings, manager one on ones, and business partners updates
· Complete all required trainings and performance goals in a timely manner