- Serves as day-to-day contact for building services, mail/package deliveries and facilities support work tickets; plans and coordinates implementation of facilities service strategies and vendor activities for our sites throughout the State) i.e., office supplies, furniture installations, mail services, coffee and other programs)
- Serves as Reception and Main Point of Contact for visitors, guests and employees; ensure visitor sign-in/maintains logs and may be required to escort when necessary; manages, tracks and assigns building access/badges and parking permits
- Provides project support for repairs, site and building services (building/floor/mail room logistics); coordinates FFE acquisition/disposal, recycling and donations; assists in large meeting coordination & logistics
- Monitors and may assist in assigning, reporting and showing analytics for work orders and facilities requests through Sharepoint or other ticketing systems
- Provides procurement/invoice/accounting support, project and administrative tasks for Director of Facilities, Facilities Managers, Corporate Directors and Executives
- Ensures the maintenance of confidential files for employee in the Lake City Administrative Offices
- Leads efforts for setting up, standardizing and maintaining First Aid and CPR kits
- May serve on internal committees and/or work teams
- Maintains conference rooms calendars and schedules
- Performs other duties as assigned by Supervisor
- Advances knowledge of office processes and efficiency with computer software MS Office 365 and other agency and/or program software; proficient in writing clear and grammatically correct documents, correspondence and emails
- Self-starter that possesses strong communication skills that model and maintain a professional work environment for employees, vendors and visitors
- Knowledge of regional community resources
- Maintains a high level of confidentiality and professionalism regarding records and/or sensitive matters
- Demonstrates excellent customer service, problem solving, status reports and follow through with tasks and activities
- Able to quickly come up to speed on Akin operational practices and policies, including contractual obligations
- Must be able to pass all required background checks
- Must possess strong human relations skills to communicate and work effectively within a culturally diverse work environment and community
- Ability to embrace and support Akin's commitment to fostering an inclusive organization
- Moderate noise (i.e. business office with computers, printers, phones)
- Typical office lighting and temperatures
- Moderate interruptions
- Ability to sit at a computer for an extended period
- Limited travel to other site locations within the state
- While performing the essential duties of this job, the employee is regularly required to stand, sit, talk, hear, and use hands and fingers to operate a computer and telephone keyboard; occasionally to reach, stoop and kneel
- Specific vision abilities required by this job include close vision requirements due to computer work
- Regular, predictable attendance is required
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- At least four years related work experience in facilities, not-for-profit organizations and/or office operations; or a combination of education and experience that demonstrates the skills and abilities required for the position
- Successful completion of a criminal background check
- Successful completion of a drivers check if position requires driving on a regular basis (at least three times per week) or drives clients. Must not have more than two driving incidents within the last three years
- FMP or other Facilities related certifications
- Business or related course work
- Bilingual in English/Spanish
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Facilities & Administrative Coordinator - Seattle, United States - Children's Home Society of WA
Description
Job Description
Job DescriptionPOSITION SUMMARY:
Based out of the Lake City Administrative Offices, this role assists and supports the facilities teams and administrative functions across our sites in the State of Washington. Helps with tracking and maintaining vendor activities related to facilities, equipment, supplies, and other support services. Has access to protected healthcare information (PHI) or confidential identifiable information (CII), both paper and electronic, as necessary, to perform related job duties and responsibilities.
ESSENTIAL FUNCTIONS:
KNOWLEDGE, SKILLS, AND ABILITIES
WORKING ENVIRONMENT:
This job is performed in a professional office environment. The following list is representative of the work environment employees encounter while performing the essential functions of this job:
WORKING REMOTELY:
Working remotely is a benefit of Akin's flexible workplace, but remote work cannot be offered for all positions. This position requires daily presence in the office. Remote work arrangements may be adjusted or rescinded based upon business needs.
PHYSICAL DEMANDS:
MINIMUM QUALIFICATIONS:
PREFERRED QUALIFICATIONS:
SALARY RANGE AND BENEFITS:
The salary range for this position is $ $40.79. The starting salary range for this position is $ $32.06 DOE for external candidates.
Employees (and their families) are covered by medical, dental, vision, and basic life insurance. Employees are able to enroll in our company's 401k plan. Employees will also receive 10 days of vacation leave each year, three personal days each year, and will accrue one sick day per month (pro-rated for part-time employees). Employees will also enjoy 14 paid holidays throughout the calendar year. We also offer EAP and mental health benefits.
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