Proposal Specialist - Bismarck, United States - KLJ

Description

Essential Functions

Coordinates the creation, development, and final delivery for proposals, statement of qualifications, interview presentations or other materials submitted related to showcase KLJ's skills and capabilities.

Assists in creating, maintaining, and strengthening the overall brand.
Participates in capture planning to create strategically aligned design and content for proposal development and related materials.
Oversees final production of proposal materials, including printing, binding, shipping etc., when needed.

Responsibilities

Collaborate with technical teams to understand project requirements and create persuasive proposal content and graphic design elements that effectively convey key messages throughout the proposal, emphasizing KLJ's technical capabilities and expertise.

Coordinate all aspects of each assigned proposal from start to finish. This includes developing proposal schedules, coordinating reviews and approvals, and ensuring all proposal materials are submitted on time.
Create and maintain proposal content libraries, including boilerplate text, resumes, and project descriptions.
Assist in the development and implementation of proposal strategies that align with the overall business goals of the firm.
Participate in industry events and conferences to stay informed about emerging trends and best practices in proposal development.
Assisting with printing, binding, and shipping materials as assigned.
Provides quality control review, proofreading, and editing of internal/external materials, and final printing and delivery support.
Coordinate and gather information to customize materials from multiple stakeholders. Assist in internal and external marketing and communication efforts as a secondary focus.

Qualifications

Associate or bachelor's degree in English, communications, marketing, business administration, graphic design, or related field.
5+ years of experience in proposal writing and development, preferably in the engineering or construction industry.
Excellent writing, editing, and proofreading skills, with the ability to produce high-quality content under tight deadlines.
Strong project management skills, with the ability to manage multiple projects simultaneously and coordinate with cross-functional teams.
Familiarity with Adobe Suite software, specifically InDesign, Illustrator and Photoshop and content management systems. Strong interpersonal skills, with the ability to collaborate effectively with technical and business teams.
Knowledge of the engineering and construction industry is a plus.

Competencies

Proficient in Adobe Suite products, specifically InDesign.
Demonstrates emotional maturity.
Demonstrates self-awareness and self-control - understands the impact of own actions on others and manages emotions constructively.
Actively listens to others.
Collaborates and builds relationships with others in the company.
Demonstrates high energy and stamina and is adaptable to changing business conditions.
Demonstrates agility and ability to deal with ambiguity.
Demonstrates the ability to work in a highly deadline driven environment.
Demonstrates ability to prioritize work to meet assigned deadlines.
Goal oriented and focused.
Thinks strategically and acts decisively.
Learns rapidly; committed to lifelong learning.

Other Duties

This job description is not meant to be all-inclusive or restrictive and other duties may be assigned. It is a description of the job as presently defined and is subject at any time to revision.

This document is intended to describe the general nature and level of work being performed by individuals assigned to this classification.

This is not to be construed as an exhaustive list of all responsibilities, duties and skills required. Individuals may be required to perform duties outside of their normal responsibilities, as needed.

At KLJ, we have a vested interest in the personal, financial, and professional goals of our employees.

We offer a competitive full suite benefit package including health, dental, vision, and life insurance, performance bonus, 401k/ESOP, employee stock ownership program, and a flexible work environment that gives you options to support excelling both professionally and personally.

The options available for the current plan year are described at

All applicants must be authorized to work in the US, without employer-sponsorship. KLJ does not sponsor individuals for employment-based visas and does not participate in any OPT training program.

KLJ will not be partnering with third-party recruiters on this position.
Please review our third-party recruiting policy at

Position will be posted until filled.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

41 CFR c)
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