Receptionist/Administrative Assistant - Glenpool, OK
1 day ago
Job description
Overview
We are seeking an energetic and detail-oriented Receptionist/Administrative Assistant to join our dynamic team. This vital role combines front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will thrive in a fast-paced environment, demonstrate excellent organizational skills, and possess a positive attitude that reflects our commitment to professionalism and efficiency. This paid position offers an exciting opportunity to develop your office management skills while supporting various departments and maintaining a welcoming atmosphere for clients and visitors alike.
Responsibilities
- Greet visitors, clients, and vendors warmly, providing outstanding customer service and ensuring a positive first impression.
- Manage multi-line phone systems, screen calls, take messages, and direct inquiries to appropriate team members with professionalism and courtesy.
- Handle front desk duties including scheduling appointments, maintaining visitor logs, and managing incoming correspondence.
- Perform data entry, filing, and document proofreading to ensure accuracy and organization across all administrative tasks.
- Utilize office management software such as Microsoft Office, Google Workspace, QuickBooks, and other tools to support daily operations efficiently.
- Support calendar management and coordinate appointments for staff or executives as needed.
- Assist with basic bookkeeping tasks including invoicing, billing, and record keeping to support financial processes.
- Maintain office supplies inventory, organize files systematically, and ensure the office environment is tidy and functional.
- Provide clerical support such as photocopying, scanning documents, preparing reports, and handling mail distribution.
Qualifications
- Proven experience in office administration or clerical roles with strong organizational skills.
- Excellent computer literacy including proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and familiarity with QuickBooks or similar accounting software preferred.
- Exceptional phone etiquette with experience managing multi-line phone systems in a professional setting.
- Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members.
- Strong typing skills with attention to detail for proofreading documents accurately.
- Previous experience in customer service or front desk roles within medical or dental offices is a plus.
- Ability to prioritize tasks efficiently using excellent time management skills in a fast-paced environment.
- Knowledge of office management practices including data entry, filing systems, calendar coordination, and basic bookkeeping is advantageous. Join us to be part of a vibrant team dedicated to delivering outstanding service while honing your administrative expertise
Pay: $ $14.00 per hour
Benefits:
- Dental insurance
- Health insurance
Work Location: In person
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