MFG Office Administrator - De Soto - Rehrig Pacific

    Rehrig Pacific
    Rehrig Pacific De Soto

    3 days ago

    Description

    MFG Office Administrator

    Location: DeSoto , KS

    Job ID: 5222

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    DeSoto, Kansas

    Purpose of Role

    The Office Administrator provides administrative support to the plant manufacturing team, a welcoming environment for visitors, and serves as a key resource for employees regarding their payroll and benefits. This individual will also plan team gatherings, celebrations, and help coordinate customer visits.

    Areas of Accountabilities

    Front Office

    • Maintain a welcoming and professional environment by greeting employees, callers, and visitors, answering questions, and directing phone calls as appropriate.
    • Manage vendor relationships and collaborate with internal departments as needed (e.g., office equipment, phone service, uniforms, etc.).
    • Order and stock office supplies.
    • Perform any other administrative support tasks as needed by the plant team, such as maintaining files, recordkeeping, distributing mail, etc.

    Payroll and Benefits

    • Audit and enter payroll on a weekly basis.
    • Serve as a point person for employees related to payroll and benefits, professionally responding to employee questions and directing them to the appropriate resources when needed.
    • Handle personnel files confidentially and professionally.

    Employee Onboarding

    • Manage the new hire process for all plant employees by collecting and submitting all required documentation to the Payroll team.
    • Train new employees on timeclock operation and basic ADP functions.
    • Collaborate with internal Benefits and Payroll teams to ensure processes are followed and updated as needed.

    Event Coordination

    • Manage the planning and coordination of plant events and celebrations e.g., Christmas party, summer picnic, etc.
    • Prepare meeting rooms and supplies for customer site visits.

    Knowledge, Skills, and Experience

    • High School Diploma or equivalent.
    • Two years experience in an office or clerical environment.
    • Strong communication and interpersonal skills.
    • Proficient in Word, Excel, PowerPoint.
    • Knowledge of ADP a plus.
    • Ability to multitask and engage a variety of internal and external customers. - Fluent in verbal and written Spanish preferred

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