Medical Department Receptionist - Chicago
1 day ago
Job description
Now Hiring:
Medical Department Receptionist
Chicago, IL | On-site | Full-Time
Epitec is seeking a Medical Department Receptionist for the largest automaker in the U.S.
This role is essential to the daily operations of the Medical Department and is ideal for someone who is highly organized, professional, and able to manage multiple priorities in a fast‑paced environment.
Key ResponsibilitiesServe as the front-desk receptionist for the Medical Department
Answer and route telephone calls, take messages, forward and place calls
File all paperwork from Alpha bin and pull charts as needed
Print Sedgwick emails and place in charts; delete emails in error status or canceled
Sort and assist in collecting FMLA forms
Copy medical records for OGC, Workers' Compensation litigation request forms, subpoenas, and employee requests within required timelines
Provide medical charts to Workers' Compensation for copying per received subpoenas; maintain a log of released records and checks received immediately
Provide invoices to the Controller's Office for Ingalls and general office supplies
Facilitate MRI and follow‑up appointments, including scheduling and notification
Order clerical office supplies; copy and stock medical forms
Pull inactive files annually and ship to pre‑employment facilities; track receipt on logs
Contact facilities for medical department needs (lighting, water, cleaning, etc.)
Maintain accession reports for incoming, outgoing, and transferred medical records
Verify physician statements as needed
Arrange employee taxi transportation when requested
Maintain a clean, organized, and professional office environment
Perform other duties as assigned
Primary Skills Required
Exceptional organizational and administrative skills
Ability to multitask in a fast‑paced environment
Strong written and verbal communication skills
Qualifications
Required:
High School Diploma or GED
Previous clerical or office experience
Experience with Microsoft Office programs
Preferred:
Experience in a medical or healthcare setting
Medical background (MA, PCT, or similar)
Additional Information
The successful candidate must demonstrate strong leadership behaviors, excellent interpersonal skills, and the ability to work collaboratively within a team environment.
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