Accounts Payable Manager - MCKINNEY, United States - Beacon Building Products

Description

Job purpose

The Accounts Payable Manager leading our expense team is responsible for SG&A payables, supplier master maintenance, and credit card and expense system administration.

This is a hands-on role which requires active involvement to cultivate and maintain strong internal and external relationships and provide coverage as needed to ensure all deliverables are completed within established guidelines.

This position is also responsible for planning and developing systems and procedures to improve quality and efficiency of the department while maintaining the integrity of our internal controls.

The APM supervises staff in accordance with company policies and procedures and assists in hiring, training, and coaching employees. The APM executes departmental strategies and plans that achieve our revenue, operating profit, quality, and lean objectives.

The APM is responsible for helping the company achieve its annual and long-range targets for cost, quality, and delivery and must have the ability to develop this expertise throughout their department via engagement, training, and development of employees.

The position requires excellent focus, high energy and enthusiasm, forward thinking, strong analytical capability, excellent problem solving, the ability to manage change, solid execution, and a commitment to help the company meet financial objectives and exceed customer expectations.

Duties and responsibilities

• Ensure timely, accurate and compliant processing of all SG&A payables.
• Review and approve payment runs with strict adherence to internal controls.
• Oversee new supplier set up and ongoing maintenance of supplier master data to minimize fraud risk.
• Oversee administration of company T&E and purchasing cards and expense report system.
• Maintain a "clean" A/P Aging by working with internal personnel as well as suppliers on any issues and discrepancy.

Business Partner in improving Working Capital.

• Develop, analyze, and prepare reports, metrics, and dashboards.

Act on metric results to drive change within the team to improve the A/P processes.

• Responsible for staff scheduling to include work assignments/rotations, employee training, employee vacations, employee breaks, overtime assignment, and back up for employees who are out of office.

Approve and coordinate telecommuting arrangements.

• Resolve escalated issues from site personnel and/or suppliers.

Coach and counsel staff to resolve complex or out of policy operational problems.

• Responsible for ensuring proper internal controls are in place and are consistently being monitored.

Point of contact for internal and external audit related to Accounts Payable processes activities.

• Plan and manage the transition of new work into the department and ensure standard work is documented and kept current as circumstances change.
• Plan and develop systems and procedures to improve the effectiveness and efficiency of the department.
• Analyze and document business processes and improvement opportunities.

Develop solutions to enhance efficiencies, including partnering with cross-functional teams to achieve required results.

• Communicate with internal / external groups on existing & new departmental operations, policies and activities including acquisitions.
• Review, calculate and file annual 1099s
• May be called on to manage payment runs, vendor additions and maintenance, annual 1099 reporting, vendor support, invoice processing, or branch support functions as needed.
• Other duties as assigned.

Qualifications

• Bachelor's Degree in Business Administration – Accounting or Finance
• Six to ten years of successful management experience

-6+ years leadership in a high volume Accounts Payable team
-1099 preparation and filing

• Supplier master maintenance and management
• Experience in a shared services / centralized services environment
• Preferred strong knowledge of EDI, Electronic Commerce, Automated Workflow
• Organized with strong problem solving and analytical skills
• Experience in managing project and team activities
• Experience with fiscal activities such as staffing levels, budgets, and financial goals
• Proven record of continuous improvement
• Experience in developing high performance teams
• Proactive self starter; able to recommend best practices
• Ability to deal with and manage multiple projects
• Proven ability to lead and develop people
• Excellent data sourcing/analyzing and Excel skills
• Experience leading a remote or partially remote workforce
• ERP (SAP, JDE or Mincron) system experiences a plus.

Working conditions

• Minimal travel requirements as needed for business purposes (less than 5%)
• Work assignment is remote situational requiring in office attendance up to once per week for scheduled meetings and training.

In office attendance can vary based on business need.

Physical requirements

• Prolonged periods sitting at a desk and working on a computer and/or keyboard
• Heavy methods of verbal and auditory communication via phone, virtual calls, and/or email