project coordinator - Manchester, United States - Action Air Systems Inc

Description

Job Description

About Us

At Action Air Systems, Inc., we're always looking for the best people to be a part of our team. Everyone working for Action Air Systems, Inc., is considered a major contributor to the success of the company. As we continue to grow, we look for hardworking people that truly care about coworkers and our customers.

We started out as a sheet metal contractor with eight employees in 1987 before our founder, Wayne Beaulieu, joined forces with Vincent Savino. The two partners turned Action Air Systems, Inc., into a full-service mechanical contractor in 1990 that could service the industrial and commercial HVAC/R market.

With over 35 years of experience and dedication to our craft, we are one of the premier companies in the HVAC commercial and industrial market throughout [Connecticut], [Western-Massachusetts], and [Rhode-Island].

We work with government contracts, large corporations, manufacturing facilities, schools, standalone businesses, and many other clients that need reliable heating, cooling, and plumbing services.

We specialize in:

• Design/Build
• Sheet Metal Fabrication
• HVAC/R Installs, Maintenance, and Repairs
• Plumbing and Piping Services

At Action Air Systems, Inc., we're always looking for the best people to be a part of our team. Everyone working for Action Air Systems, Inc., is considered a major contributor to the success of the company. As we continue to grow, we look for hardworking people that truly care about coworkers and our customers.

Job Summary:

The Project Coordinator directs activities associated with construction projects which includes but not limited to assisting project managers, the schedule, timeline, and budget of a product or service on a per project basis. The Project Coordinator may serve as the point of contact for the team and customer.

Supervisory Responsibilities:

None

Duties/Responsibilities:

• Review plans and specs to create a submittals log for equipment, materials and reports requiring review and approval by engineers.
• Timely completion of all paperwork and documentation.
• Issue purchase orders.
• Issue submittals: obtain, assemble, and submit/ process product data for review, and approval.
• Distribute purchase orders (POs) which include obtaining the correct numerical value from project managers.
• Submit O&M Manuals and "As Bulit's"
• Ensure "Job Packets" are out with the job along with required OSHA action items and included with safety plans.
• Track Submittals for Project Managers.
• Produce or order labels & tags for field employees.
• Ensure the production of a "job packet" or information sheet in folders(s) for the specific job.
• Equipment Procurement and tracking; ensuring the coordination of approved equipment releases with the Project Manager.
• Coordinate with the Project Manager to call vendors once a submittal has been released.
• Regular Correspondence with General Contractors, Engineers, and Vendors.
• Assemble, store and file documents to maintain project records.
• Subcontract for amounts $4,000 and above.
• RFI distribution utilizing project documented control software.
• Utilize Procore or Sage Software specifically for change order forms for input and purchase orders.
• When necessary, print drawings for Project Managers or field employees.
• Deliver manuals (O & M's, As Bulit's, Flash Drive) for closeouts.
• Call subcontractors or Vendors for bids when necessary.
• Continuous review and streamlining of current processes.
• Distribute and record changes to subcontracts.
• Other duties and responsibilities as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills with the ability to read and interpret documents specific to safety, operations, maintenance, and procedure manuals.
• Strong organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Supervisory and leadership skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a high-paced and at times stressful environment.
• Reliable transportation is a must.
• Adherence to all company safety policies and procedures, and OSHA regulations.

Education and Experience:

• High school diploma or equivalent.
• At least two years' related experience required.
• Ability to apply concepts of basic algebra and geometry, applying discounts, interest, commissions, and proportions, percentages, area circumference, and volume.
• Basic understanding of terminology related to the heating, air conditioning, ventilation, and refrigeration trades.
• Proficient with Microsoft Office Suite or related software.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer, standing, bending, reaching with arms, stoop, kneel, or crouch, and walking.
• Must be able to push, pull, or lift up to 50 pounds at times.
• Prompt arrival at work; arrival time is usually at 8am. Most of the time the shift runs between 8am and 4:30pm. Must be flexible, and available to work various shifts if necessary.
• Occasional exposure to wet and or humid conditions, highly precarious places, and outside weather conditions.

Benefits

• 401k with Employer Match
• Referral and/or Sign-On Bonus
• Highly competitive wages with annual reviews
• Individualized career growth plan
• Profit Sharing (Employee Stock Ownership Plan)
• Medical, Dental, and Vision plan options
• Optional Life and Disability Insurances
• Paid Time Off (PTO)
• Paid Training