- Relocation Authorized: None
- Telework Type: Hybrid
- Work Location: Reston, VA
- Manages BEn document management system for archived records/contracts and new records/contracts.
- Has excellent working knowledge of multiple data storage environments and platforms (including both SharePoint and IntraLinks) and can provide document management support for a high volume of documents in an active transactional environment.
- Maintains effective communication with other project team members when contract obligations are due (e.g. invoices, payments) on development projects owned by Bechtel Enterprises.
- Prepares routine tracking and information guideline documents, using standard word processing, spreadsheets, or other office software as needed to support work activities.
- Processes a high volume of land lease documents while maintaining a system/platform to track all key contract obligations.
- Processes and tracks a high volume of external specialty consultants' requests for services and alerts Accounts Payable of invoices due.
- Processes and tracks external legal invoices through SimpleLegal and alerts Accounts Payable of invoices due.
- Trains personnel in the use of information storage and tracking practices. Monitors work to ensure effective implementation of these practices.
- Keeps abreast of department technologies, techniques, and services that are available.
- Compiles information, analyzes and prepares reports, and establishes metrics for document management activities.
- Candidate must have the right to legally work and remain in the United States.
- 8-10 years of recent document management experience.
- 3 years of experience using ECMS.
- 3 years of recent contract obligation management experience.
- Demonstrated skills in oral and written communication in English.
- Familiarity with Microsoft Word and Excel.
- Recent experience using SimpleLegal.
- 5 years of experience using ECMS.
- 10 years of recent contract obligation management experience.
- Experience using SharePoint, including high security platforms.
- Experience using IntraLinks.
- Recent Bechtel experience and knowledge of the BEn organization.
BEn Document Management Specialist - Reston, United States - Bechtel
Description
Requisition ID: 275682
Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact.
We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.
Core to Bechtel is our values – ethics, safety, quality, people, culture, relationships, innovation and sustainability, and our covenants – integrity, respect, collaboration, trust, and delivery. They are what we believe, what customers can expect, and how we deliver.
About Bechtel Enterprises:
Bechtel Enterprises is the project development, investment, and financing arm of Bechtel. We develop projects, lead M&A and project acquisition activities, provide project financing services, and invest in the development of new technologies across power, energy, transportation, communication, and other sectors. We have developed or co-developed over 70 projects ($46 billion in project costs) and have helped arrange over $54 billion in financing for Bechtel projects, including over 18,000MW of power projects across 10 countries. Bechtel Enterprises is headquartered in Reston, Virginia, and has offices in Houston, London, Sydney, and Washington, D.C.
Position Summary:
We are seeking a Specialist who will lead (i) document management and document control across all of Bechtel Enterprises and (ii) document and contract obligation management for development projects that Bechtel Enterprises owns. This position offers a hybrid work schedule (3 days a week in office, 2 days remote).
Document Management and Control: We are seeking a candidate to maintain the BEn document management and control system across our business. The candidate would also be responsible for information governance (e.g. identify where categories of information are to be stored, develop streamlined search terms) and continue to train of the broader Bechtel Enterprises team on the system/workflow.
Contract Obligation Support for Development Projects: Bechtel Enterprises creates new projects in several sectors, including renewable energy and data centers. This work requires a significant number of contracts with external parties, such as landowners from whom we lease land (up to 100 per project) and specialty consultants from whom we procure services. With the assistance of BEn's Legal Team, the Specialist will lead the tracking and notification of obligations that arise from these contracts (e.g. alert accounts payable of invoices, alert legal of proof of insurance deadlines).
Our ideal candidate is a meticulous and detail-oriented operator who loves to tackle challenges (many of which are new to Bechtel), enjoys working in a fast-paced environment, and collaborates with colleagues.
Responsibilities:
Qualifications and Skills:
Basic Qualifications:
Preferred Qualifications:
#LI-KL1 #LI-Hybrid
Shaping tomorrow together
Bechtel is one of the most respected global engineering, construction, and project management companies. Together with our customers, we deliver landmark projects that foster long-term progress and economic growth. Since 1898, we've completed more than 25,000 extraordinary projects across 160 countries on all seven continents. We operate through five global businesses: Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals; and Manufacturing & Technology. Our company and our culture are built on more than a century of leadership and a relentless adherence to our values, the core of which are safety, quality, ethics, and integrity. These values are what we believe, what we expect, what we deliver, and what we live.
Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.
Bechtel employees are required to be vaccinated for COVID-19 or show proof of a negative test result prior to accessing Bechtel sites/facilities to the extent required by applicable law or by customer requirements.