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    Assistant Center Manager - Gainesville, United States - Episcopal Children's Services

    Episcopal Children's Services
    Episcopal Children's Services Gainesville, United States

    3 weeks ago

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    Description

    Job Type

    Full-time

    Description

    JOIN THE ECS TEAM

    At ECS, we help underserved children in Northeast and Central Florida build a solid foundation for educational success. Give a child a better start, and you dramatically increase the child's odds of being a better person - of having a better life. Partner with us to we create opportunity so that the children we serve can achieve their full potential.

    ECS has career opportunities available in several counties throughout Northeast and Central Florida. Thank you for your interest in a career with Episcopal Children's Services.

    ECS offers a competitive benefit package which includes:

    • Medical, dental and vision insurance
    • 403(b) plan with 5% employer match
    • Employee Assistance Program (EAP)
    • Long-term & short-term disability insurance
    • Employer-paid life insurance
    • Paid holidays
    • Generous paid time off
    • College tuition assistance
    • Career development
    GENERAL DESCRIPTION:

    The Assistant Center Manager provides administrative program support for the Center Manager and assists in maintaining the daily operations of the center and adhering to DCF, APPLE and Head Start regulations.

    MAJOR RESPONSIBILITIES:
    1. Assist the Center Manager with the day-to-day operations of the center.
    2. Assist with scheduling and maintaining sufficient number of staff to meet the center's needs.
    3. Maintain complete and accurate staff files that adhere to DCF regulations, including TB, physicals, DCF hours, credentials, annual training hours, background screenings, etc.
    4. Coordinates and maintains all records for the USDA food program at the center.
    5. Tracks inventory and coordinates purchases for the center, including food service supplies, office supplies, program supplies, diapers & wipes, and health supplies.
    6. Maintains center petty cash fund and completes monthly reconciliation reports.
    7. Keeps office area neat and organized. Maintains clean, inviting space for visitors.
    8. Greets staff, parents, and visitors upon arriving and departure from the center. Gives prompt and courteous attention.
    9. Answers the phone. Gives accurate and pertinent information.
    10. Maintains system for classroom records.
    11. Assists Center Manager with data entry of staff records and classroom and child assessments.
    12. In collaboration with Center Manager and Family Advocate, prepares and distributes monthly center newsletter.
    13. Participates in the daily maintenance of the site. Follows procedures for reporting maintenance needs in a timely manner.
    14. Assists Center Manager with classroom support and modeling of appropriate interactions as needed.
    15. Complete administrative tasks, such as monthly food forms, health and safety checklists and documentation, and attendance tracking logs.
    16. Assist Center Manager in handling parent concerns in a timely and professional manner. Be solution-minded. Document all concerns by emailing a summary the same day to the Center Manager.
    17. Provide guidance to staff to ensure on-going compliance with DCF licensing regulations, ECS policies and procedures, and accreditation standards.
    18. Assist in planning and conducting monthly staff meetings.
    19. Assist in the training of new staff to ensure the mission, policies, and procedures of ECS are thoroughly understood.
    20. Assist Family Advocate with maintaining informative Parent Board. Keep information up-to-date and relevant for parents.
    21. Calculate Non-Federal Share monthly and submit center NFS report to Lead FA.
    22. Continue to pursue education and/or professional development goals.
    23. Performs other job relation functions as required.
    (These essential job functions are not to be construed as a complete statement of duties performed. Employees will be required to perform other related marginal duties as required.)

    ORGANIZATIONAL RELATIONSHIP:
    • This position reports to the Center Manager.
    Requirements

    EDUCATION AND EXPERIENCE:
    • Associates degree preferred with 1-3 years related administrative experience required
    • Director's Credential; VPK endorsed preferred or obtain within 1st year of employment
    SKILLS, KNOWLEDGE AND ABILITIES:
    • Excellent people skills and ability to work well with a broad range of people
    • Ability to build and establish collaborative relationships
    • Ability to work with the public in a tactful and professional manner
    • Ability to exercise good judgment and emotional maturity
    • Knowledge of Microsoft Office products at an intermediate to advanced level
    • Ability to communicate effectively both orally and in writing
    • Ability to maintain confidential information
    • Ability to plan and organize work as well as maintain records and prepare reports
    • Ability to multi-task, prioritize and work in fast-paced environment
    • Ability to work independently with minimal direct supervision
    CERTIFICATIONS:
    • Complete TB screening before having direct contact with children. Renew every 2 years.
    • Commence within ninety (90) days and complete within 12 months of employment the DCF required 45-hour training, if applicable.
    • Complete on-line Food Handlers course Serving Safe Food in Childcare within 90 days of employment.
    • Must have current First Aid and Pediatric Cardiopulmonary Resuscitation (CPR) training.
    • Complete a minimum of 40 hours of in-service training annually, July 1- June 30.
    ENVIRONMENTAL CONDITIONS:
    • Works inside in a child care setting
    • Some travel required
    ESSENTIAL PHYSICAL SKILLS:
    • Acceptable eyesight (with or without correction)
    • Acceptable hearing (with or without correction)
    • Ability to communicate both orally and in writing
    • Ability to lift up to 50 lbs.
    (Reasonable accommodations will be made for otherwise qualified individuals with a disability)

    Salary Description

    $ $20.01 per hour
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