Coordinator, Meetings and Events - Washington D.C. - Associated Builders and Contractors

Description

COMPANY OVERVIEW

Associated Builders and Contractors is a national construction industry trade association established in 1950 with 67 chapters and more than 23,000 members. Founded on the merit shop philosophy, ABC helps members offer a robust employee value proposition, develop people, win work and deliver that work safely, ethically and profitably for the betterment of the communities in which ABC and its members work. Visit us at

JOB OVERVIEW

The Meetings Coordinator provides administrative support, coordination, and management for meetings and events. This role supports all phases of event planning, including site selection, registration, participant accommodations, and on-site execution, while working closely with department leadership, lead planners and program managers.

DESCRIPTION OF DUTIES

• Collaborate with the lead planner and/or program manager to manage the full registration process for meetings, conferences, and events, including registration build-out, attendee support, and financial reconciliation.
• Prepare and manage pre- and post-conference registration reports and maintain historical tracking records.
• Support attendee management by responding to inquiries, updating Cvent registrations, and assisting the lead planner with attendee communications and updates.
• Partner with the lead planner to coordinate and manage the ABC Events app development process, including setup, banner ads, and logos.
• Manage all on-site registration operations, including coordination of Cvents OnArrival platform, supervision of registration staff and volunteers, processing on-site registrations, badge and materials distribution, and serving as an information helpdesk.
• Serve as the primary contact for internal pre-event logistics, including shipping, inventory, handouts, and meeting materials; consult with the lead planner and/or program manager to ensure appropriate quantities are produced.
• Work directly with the lead planner to ensure all updates and launches for event emails, websites, and the events calendar are completed accurately and on schedule.
• Oversee the creation, administration, and reporting of surveys for the Communications and Meetings Departments.
• Manage logistics and specifications for off-cycle meetings and events, such as committee meetings and new chapter staff orientations.
• Provide support to the Senior Director and Senior Manager of Meetings and Events, and perform additional duties as assigned.
• Serve as the National Past Chairs Liaison by coordinating directly with the group and keeping members informed of all ABC events and conferences.

Specialized Skills:

Project Management, data management, attention to detail, communication, (written and oral), organization, time management, professionalism, customer service, patience, and perseverance.

Qualifications:

• Bachelors degree from an accredited college or university, or an equivalent combination of education and relevant experience.
• Minimum of two (2) years of experience in meetings or hospitality related position.
• Experience with Cvent event registration and/or app software is preferred
• Ability to travel up to 20%, including both ground and air travel, as needed.

POSITION REQUIREMENTS

At ABC, we believe great work starts with great people. To help us achieve our strategic priorities, we seek energetic, positive, and team-driven individuals who bring the following strengths:

• Organized and Self-Motivated: Strong organizational skills with the ability to manage multiple priorities and deliver high-quality work under tight deadlines. Self-starter who takes ownership with a continuous improvement mindset.
• Effective Communicator: Excellent written and verbal communication skills, with the ability to tailor messaging across diverse audiences. Trusted communicator who earns respect at all levels.
• Collaborative and Professional: Team player with a positive attitude, strong interpersonal skills, and a commitment to fostering a supportive and inclusive workplace culture.
• Strategic and Solutions-Oriented: Capable of developing and executing strategic goals, with awareness of organizational dynamics and a resourceful approach to problem-solving.
• Technically Proficient: Skilled in Microsoft Office tools, including Outlook, Word, Excel, Teams, and PowerPoint; leverages tools effectively for efficiency.
• High Ethical Standards: Demonstrates professionalism, integrity, and the highest level of personal and ethical conduct.

IMPORTANT NOTICES

Nondiscrimination:

ABC is committed to fostering a respectful, professional workplace and making employment decisions based on merit, qualifications, and business needs. We are proud to be an equal opportunity employer and do not discriminate on the basis of any characteristic protected by law. Our goal is to recruit, develop, and retain high-performing talent from a broad and competitive candidate pool.

Employment Accommodations:

ABC is committed to complying with all applicable laws ensuring equal employment opportunities for individuals with disabilities. It is the Associations policy not to discriminate against a qualified employee or applicant with regard to any terms or conditions of employment because of such individual's disability or perceived disability, so long as the employee can perform the essential functions of the job, with or without reasonable accommodation. ABC provides reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability, who is an applicant or an employee, unless undue hardship and/or a direct threat to the health and/or safety of the individual or others would result.

Physical Demands:

While performing the duties of this position, the employee must be able to:

• Move throughout the office or other work locations, including prolonged periods of sitting, standing, and walking.
• Hear and understand verbal communication at normal speaking levels, with or without assistance, and communicate clearly in person and over the phone.
• Use hands and fingers to operate a computer, handle documents, and control tools or office equipment.
• Occasionally stand, walk, reach with arms and hands, climb, balance, stoop, kneel, crouch, or crawl as required by the task or location.
• Visually read and interpret information on computer screens, printed documents, and visual aids both near and far, including distinguishing colors when necessary.
• Safely navigate construction sites or event locations, which may involve walking on uneven terrain, climbing stairs or ladders, exposure to outdoor weather conditions, and standing for extended periods.
• Wear required personal protective equipment (PPE), such as hard hats, safety vests, eye protection, or other safety gear, as appropriate to the site or activity.

Work Environment:

• This role is primarily performed in a standard office setting with minimal noise and typical working conditions.
• Depending on job responsibilities, work may also be conducted at off-site locations such as construction sites, industry events, or partner facilities. These environments may involve variable weather, uneven terrain, or other safety considerations.
• ABC supports flexible work schedules to accommodate various lifestyles and promote a healthy work-life balance. With manager approval, a hybrid remote work arrangement may be available, with the ABC office as the primary work location.
• Employee health and safety are top priorities. All applicable health, safety, and site-specific protocols must be followedwhether working in the office, remotely, or at off-site locations.