Facilities Coordinator - Philadelphia - Green Key Resources

    Green Key Resources
    Green Key Resources Philadelphia

    1 day ago

    $42,000 - $70,000 (USD) per year *
    Description

    Facilities Coordinator Job Description

    Apply promptly A high volume of applicants is expected for the role as detailed below, do not wait to send your CV.

    Hybrid- 2 days in the office / 3 days remote

    Role Overview

    The Facilities Coordinator manages the daily operations, maintenance, and administrative functions of the physical workspace. This role ensures a safe, productive environment while maintaining strict oversight of vendor relationships and facility-related expenditures.

    Core Responsibilities

    • Maintenance Coordination: Schedule and oversee preventative and reactive maintenance for building systems (HVAC, electrical, plumbing); perform regular inspections to ensure compliance with OSHA and local safety regulations.
    • Financial & Invoice Management: Receive, review, and code all facility-related invoice submittals for accuracy. Reconcile billings against service contracts, resolve discrepancies with vendors, and ensure timely submission to the Accounting department for payment.
    • Vendor Management: Act as the primary liaison for third-party contractors; facilitate the vendor onboarding process, monitor service quality, and track departmental spending against the annual budget.
    • Operations & Logistics: Coordinate office moves, seating reconfigurations, and furniture setups; maintain updated floor plans and asset inventories.
    • Supply & Inventory: Monitor and reorder office, kitchen, and maintenance supplies; manage equipment maintenance records and warranty information.

    Requirements & Skills

    • Experience: 1–3 years in facilities, property management, or office operations with a strong emphasis on administrative accuracy. xhmxlyz
    • Financial Literacy: Basic understanding of Accounts Payable processes and budget tracking.
    * This salary range is an estimation made by beBee
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