General Manager - Palm Springs, United States - FirstService Residential

FirstService Residential Palm Springs, United States

2 weeks ago

Description

FirstService Residential

General Manager

Palm Springs ,

California

Apply Now

The

General Manager - Sited

ensures Association business is executed in a timely and accurate manner, in accordance with Association governing documents, Board policies, FirstService policies and procedures, California civil code, and other applicable regulations.

The General Manager will consistently adhere to and perpetuate the mission and vision of the Developer, Board of Directors, and membership, and has oversight over all aspects of the operations of the building.

This would include, but is not limited to:

building strong relationships with the board of directors, committees and residents, ensuring building systems and common areas are properly maintained, managing staff and vendor performance, administering any shared cost arrangements, ensuring homeowner adherence to community rules and regulations, preparing the budget, presenting financial reports, preparing for and attending board meetings, and communicating with outside entities such as the City or County and its departments, Fire Authority, local Police Department, Water District, and utility companies as necessary.

The General Manager takes pride in the look and feel of the building and owns the activities of all vendors and staff deployed in the building.

Compensation:
$80 - $105K a year
FirstService Residential will compensate the successful candidate in accordance with the posted range. The salary or wage paid to the successful candidate will be commensurate with experience, education, and specific job responsibilities. For positions designated at a client's property, the salary or wage will also be premised upon the client's directive. The base pay range is subject to change and may be modified in the future.

Job Responsibilities:
Acquire an understanding of all Community governing documents (CCRs, By-Laws and publishedrules) and ensure all requirements are followed.
Quickly gain a working knowledge of FirstService systems (including FSR Connect, Auto Board
Packet, AVID AP, ADP, Jenark, etc), and assimilate standard operating policies and procedures.
Recruit, hire, train and supervise all building staff. Create staffing plans and budgets for Board
approval. Use FSR associates whenever possible but determine when certain positions are bestoutsourced.
Promote FSRs Global Service Standards amongst FSR associates and vendors. Include these
standards in daily coaching and performance management discussions.

Proactively inspect building and exterior common areas, building systems, landscape and othercommon amenities and then ensure necessary repair and maintenance activities are conducted in atimely manner.

Ensure all fire, life and safety systems are operable and evacuation plans and emergencyproceduresare documented and understood by staff and residents.

Ensure operating procedures and preventative maintenance plans are in place for all key systems.
Respond to homeowner / resident requests for maintenance or compliance issues, or architecturalchange approvals.
Create an annual calendar of key client meetings and events and incorporate into FSR Connectandpersonal calendar.
Work with Association legal counsel on any pending or existing litigation and provide periodicupdatesto the Board.
Prepare and post board meeting agendas.
Prepare concise, yet detail-oriented, board meeting packets which allow the Board to makeinformeddecisions without lengthy discussion.
Attend and participate in Board and committee meetings and prepare minutes.
Approve and code vendor invoices and ensure vendors comply with the terms of their servicecontracts.
Gather detailed bids for major non-recurring projects or for requested changes in recurring vendorcontracts.
Monitor the financial position of the Association and present monthly financial reports and anydocuments requiring Board member signatures.

Lead Boards toward the development of short-term and long-range plans and developrecommendations for specific action plans to achieve Board objectives.

Prepare annual budget drafts with updated reserve study disclosures and ensure the annualbudgetis distributed in a timely manner.
Support the activities of various Board sub-committees and provide a seamless connectionbetweenthe Board of Directors and committees.
Administer the Annual Election and meeting.
Ensure annual CPA audit / review is completed and distributed within 120 days of year end. Alsoensure tax returns are completed and filed by CPA.

Assess and monitor community needs:
identify opportunities for improved communication orservicedelivery methods. Implement programs or improvements.
Conduct business at all times with the highest standards of personal, professional and ethicalconduct.
Perform or assist with any operations as required to meet client needs and company deadlines.
Notifysupervision of unusual or non-recurring equipment, operating, or staffing problems.

May participate in any variety of meetings and work groups to integrate activities, communicateissues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining tonew developments, requirements, policies, and regulatory guidelines.

Ensure all safety precautions are followed while performing the work.
Participate in FSR training activities and updates and follow all policies and procedures.
Perform any range of special projects, tasks and other related duties as assigned.
Other duties as assigned.

Skills & Qualifications:
Excellent general math skills. Strong user of Microsoft Office tools.
Strong written and verbal communication skills. Must be an active listener who can anticipateissuesand drive for mutually satisfactory resolution.

Understand the role and purpose of a homeowners association and is familiar with HOA rulesandguidelines, facility maintenance, association governing documents, and financial statementsandbudgets.

Service-oriented mindset, with multi-tasking abilities and a flexible, resilient attitude. Can workwithvolunteer board members and is comfortable in a servant-leader role.
Must be able to deal with conflict and work well under pressure.
Must be able to instill confidence in staff, board members and residents by being prepared andknowledgeable.

Education & Experience:
Bachelors Degree in Public Administration, Business Administration or related field preferred, butnotrequired.
CCAM, CMCA or PCAM designation preferred, but not required.
A minimum of three years of successful high-profile community management experience or
equivalent professional experience in a related field such as rental property or hotel management

Physical Requirements & Working Environment:

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must be able to lift 25lbs.
Must be able to sit for extended periods of time.
Must be able to stand for extended periods of time.

Must be able to communicate both on the phone and in person with our clients in order to resolveissues and manage the business.

Must have finger dexterity for typing/using a keyboard.

Must be mobile enough to move around both the office in order to make copies, send mail andfaxes and to walk around the property.

This could include lengthy walks and uneven areas.
The work environment characteristics are normal office conditions.
Consistent and regularattendance required. Hours over and above normal office hours will occur, including evenings and someweekends. Schedule is subject to change based on business needs.

Supervisory Responsibilities:
Manage activities of any on-site personnel, including but not limited to: Engineering andMaintenanceStaff, and 3rd party vendors.
Develop staffing plans and use approved job descriptions to set performance expectations.
Ensure FSR associates are trained and follow our policies, procedures and global service standards.
Vendor staff (Security, Custodial, Engineering, and Maintenance) should be held to samestandards as FSR personnel whenever possible.

Tools & Equipment Used:
Valid Drivers License and State Mandated Vehicle Insurance required.

Travel:
Must have reliable transportation and be able to drive to other work locations.
Most Board meetings take place in the evening during the work week.

What We Offer:
Medical, dental, and vision plans (full time and part time 30+ hours)
Part time 20+ hours qualify for dental and vision
401K match
Time off including vacation, sick, and company paid holidays
Legal services
Free emotional wellbeing and daily life assistance support for all associates
Domestic partner coverage
Health savings account
Flexible spending account

About Us:

FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.

Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture.

Our 19,000 associates can count on competitive salaries, top-tier medical, dental, and retirement benefits, career training, and support for continued professional development.

Disclaimer:

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification.

It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce.

Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws.

All offers of employment with FirstService Residential are contingent upon a satisfactory background check.

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