Senior Accounting Assistant - Toledo, United States - Block Communications

Description

Job Description

JOB SUMMARY:

• The Senior Accounting Assistant is responsible for accounts payable, accounts receivable, idle fixed assets and fixed asset processing, recording and research, and other administrative office duties as assigned. The Senior Accounting Assistant provides assistance and guidance to the Senior Accounting Assistants, Accounting Assistants and Accounts Payable Clerks in the department.
• The Lead Accounting Assistant reports directly to an Accounting Manager.
• There are no direct reports to the Senior Accounting Assistant.
• The Senior Accounting Assistant may interface with the following key departments and outside sources: Telesystem, Buckeye Broadband and Shared Services staff, vendors, and customers.

ESSENTIAL JOB FUNCTIONS:

The Senior Accounting Assistant is accountable for the following items for Shared Services:

• Accounts payable processing, including ensuring 3-way match of purchase document, receiver and invoice;
  • Researching anomalies associated with accounts payable as directed, including contacting Telesystem, Buckeye Broadband, and Shared Services staff members to obtain signature approvals, direction for appropriate coding
  • Preparing of annual AFE's to minimize paperwork for other department staff members
  • Analyze invoices, check requests and expense reports to verify reasonableness of charges, accurate match, and proper period for expenses
  • Tracking invoices against AFE's (operating and capital), including month-end research to ensure that AFE's are properly closed out for the year
  • Printing checks or sending ACH payments in a timely manner, getting appropriate approvals, splitting checks and distributing as directed
  • Maintaining accurate electronic vendor files
  • Preparing and mailing 1099's in a timely manner
  • Maintaining follow-up and escalation schedule to ensure that requests for information, signatures or new AFE's associated with accounts payable process are handled in a timely manner to prevent interest charges or negative affects to operations
  • Reconciling accounts payable detail to the general ledger balance
• Cash receipts processing, including mail-in payments, walk-in payments, credit card payments, lock box payments within 1 business day to ensure compliance with Minimum Telephone Service Standards:
  • Encoding checks and prepare bank deposits
  • Researching anomalies associated with accounts receivable based on ad hoc requests from customers; analyzing and resolving cash payments from lock box that do not have appropriate documentation to ensure that payments are applied timely and to the appropriate customer account
  • Processing monthly auto-pay ACH and credit card payments through third party to ensure payments are applied appropriately to customer accounts
  • Initiating deposit interest process in billing system
  • Refunding customer credit balances upon request
  • Ensuring that deposits are applied to customer accounts or refunded in keeping with legal and company requirements
  • Processing NSF checks, including notification to the appropriate staff member for customers in the treatment process
  • Provide customer billing and payment information as requested for regulatory agencies, bankruptcy filings, PUC complaints, etc.
• Idle fixed asset and fixed asset data entry, balancing and documentation of activity:
  • Preparing and properly recording idle fixed asset issues and fixed asset returns using the Microsoft Dynamics SL Inventory module and Best FAS
  • Running depreciation, additions, disposals and tax reports from the Best FAS for tax purposes and month-end audit work papers
  • Ensuring accuracy of tax jurisdictions in the Best FAS
  • Balancing FAS returns, issues, acquisitions, disposals for Microsoft Dynamics SL GL, Microsoft Dynamics SL Inventory module and Best FAS
  • Preparing inventory tags for physical asset counts, preparing reconciliations and adjustments, and preparing statistical reports to track costs of missing and recovered assets
  • Preparing journal entries to record depreciation, adjustments to accumulated depreciation, and disposals, as well as recording cash receipts for sold assets
  • Monitoring "research" and "test" categories of IFA to ensure that items remaining after 150 days are returned to stock, written off or expensed as tools
• Administrative duties:
  • Maintaining petty cash, including disbursements with proper authorization and preparation of check request for replenishment
  • Arranging archiving, documentation and retrieval of documents for the department, including managing vendor relationship, ensuring adequate supply of boxes, scanning of documents to image silo, maintaining both electronic and paper versions of documentation in according with records retention schedule approved by the Treasurer
  • Maintaining inventory of office supplies for Accounting and the including ordering and managing the vendor relationship
  • Using checklist and prioritization tools to ensure that daily tasks can be identified for completion in a timely manner by back-up personnel in the event of an unexpected absence
  • Managing Accounting area copier, including vendor contacts for repairs, reporting of copies used, maintenance adequate paper supply
  • Monitoring and coordinating USAC receipts and remittances associated with businesses designated as "rural", schools, hospitals, etc., including preparation of check requests as needed and follow-up to ensure a "0" balance pass-through
• Perform general clerical functions and data entry
• Adhere to Company's policies and procedures, including the EEO guidelines and safety, at all times
• Perform any miscellaneous departmental duties as needed.

Job Requirements:

• Education and Experience
• Associates degree in Accounting or related field plus 1 yrs. of relevant practical work experience OR high school diploma and 3 years of relevant work experience - Required
• 2 years accounts payable experience – Strongly Preferred
• 2 years account receivable experience - Strongly Preferred

BCI is an Equal Opportunity Employer (EOE)