Purchasing Coordinator - Queen City Dr Charlotte, North Carolina, United States

Description · SUMMARY · Responsible for direct and indirect purchasing of goods and services.  Includes MRO, fixed assets and stock items for aftermarket resale.  Item categories include mechanical/electrical parts, fabricated parts, office consumables, and office equipment.  Pu ...

Job description

Description

SUMMARY

Responsible for direct and indirect purchasing of goods and services.  Includes MRO, fixed assets and stock items for aftermarket resale.  Item categories include mechanical/electrical parts, fabricated parts, office consumables, and office equipment.  Purchases are executed from MRP requirements and purchase requisitions.  Additional duties will include general administrative support within the purchasing department and for the Administration Division as needed.

ESSENTIAL DUTIES AND Responsibilities include the following. Other duties may be assigned.

• Request vendor quotes for domestic COTS items and fabricated parts, and for OEM product from Murata Japan divisions.  Evaluate to select appropriate vendors that meet purchase price and delivery requirements. 
• Generate purchase orders according to requirements from requisitions and MRP using Microsoft Great Plains (GP).  Update confirmed price and delivery to ensure PO accuracy.
• Monitor item stock levels and purchase to replenish according to established planning levels.  Give feedback to Inventory Planner regarding adjustments to planning levels.
• Maintain item and vendor records in GP, including managing details for EOL and replacement items.
• Coordinate with the aftermarket parts and service departments for purchases related to customer orders requiring special handling (direct ship, expedited shipments, vendor warranty, assemblies).
• Work with internal departments and vendors to resolve purchasing issues related to price, lead time, item quality, ERP system discrepancies, part drawings, receipts, and invoices.
• Coordinate the RMA process for return of goods. Provide feedback on vendor quality, on time delivery, and opportunities for cost reduction. 
• Purchase, stock and distribute office supplies for the Charlotte office.
• Receive and file vendor insurance certificates.  Perform yearly audit to ensure COIs on file are renewed and valid.
• Maintain accurate records of all purchasing activity. Support the development and improvement of department processes/procedures.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High school diploma or equivalent required; a minimum 3 years of experience purchasing mechanical/electrical components, MRO goods or services, or similar experience with vendor engagement and order processing. Experience in the machinery or logistics equipment industry  is preferred.

COMMUNICATION SKILLS

Ability to read, analyze, and interpret general business documents, technical procedures, or governmental regulations.   Ability to write reports, business correspondence, and procedures.  Display a sense of customer service through timely response and follow up to questions from groups of managers, clients, customers, vendors, and the general public.  Ability to effectively collaborate with others to resolve conflict.

MATHEMATICAL SKILLS

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

OTHER SKILLS

Microsoft Word, Excel, Outlook, SAP and Microsoft Dynamics Great Plains.

Ability to work under pressure, quickly adapt to changing conditions and solve problems immediately.

Ability to understand mechanical drawings

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions.  Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variable.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; sit; climb or balance; and stoop, kneel, or crouch. The employee might lift and/or move up to 10 pounds and occasionally lift up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Work is predominately performed in an office area sitting at a desk in a cubicle or in conference rooms.  The work location is a manufacturing facility and when walking through certain areas of the facility, the noise level is moderate.

Equal Opportunity Employer, including Veterans and Individuals with Disabilities