Committee and Administrative Manager - Phoenix - Maricopa Association of Governments (MAG)

Description

Position Title: Committee and Administrative Manager

Post-date: January

Closes: The position is open until filled.

Status: Full-Time, Exempt

Salary: Title Range - $99,138 - $148,707 Hiring Range - $99,138 - $135,000

Location: Maricopa Association of Governments, downtown Phoenix, Arizona.

The following information aims to provide potential candidates with a better understanding of the requirements for this role.

Note: Full-time work from the MAG office is required.

About MAG

The Maricopa Association of Governments (MAG) is a group of local governments working together on issues that touch the lives of every resident. We are a regional planning agency that develops solutions in areas of transportation, environmental and air quality, and human services.

MAG serves a thriving region of 5 million people. Our members include 27 cities and towns, three Native nations, and Maricopa and Pinal counties. Our planning area encompasses more than 10,000 square miles. MAG is the council of governments and the designated metropolitan planning organization for transportation planning for the greater Phoenix metropolitan area.

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MAG is a great place to work. We offer a competitive salary, excellent benefits, and a collaborative environment where employee contributions make a real impact to the region.

Your Team

MAG's Communications Division provides strategic direction and technical expertise to guide the internal and external communication and public engagement efforts of the agency. The team serves as a hub for content engagement and agency information dissemination with stakeholders and member agencies. It supports the core work of transportation, environmental, and human services with public engagement in technical studies and public outreach, ensuring adherence to public meeting guidelines through presentations and public postings, supporting member agencies with strategic message dissemination and facilitating administrative internal messaging.

The Position

MAG is seeking an energetic, motivated, detail and team-oriented professional to manage all aspects of MAG's policy committees. Main responsibilities include:

• Manages the committee agenda development process, maintaining expert knowledge of public meeting requirements and ensuring consistent practices across the organization in compliance with state law and agency standards.
• Directs the preparation and execution of meeting minutes, resolutions and publication of legal notices.
• Manages the committee appointment process, databases and related processes, including updating and interpreting MAG's Committee Operating Policies and Procedures.
• Oversees various administrative and operational activities supporting committee meetings, internal engagements, and other staff functions and resources.
• Leads the formal planning and research functions of the committee support team, evaluates existing and emerging technologies and implements improvements to enhance efficiency and customer service.
• Establishes and enforces work product standards and holds team members responsible for quality and timeliness.
• Directs and oversees maintenance of official public records in compliance with state law and agency requirements.
• Manages agency records retention consistent with state law and agency requirements.
• Researches, prepares, and presents comprehensive written and oral reports.
• Develops general policies in consultation with appropriate division directors to support the expansion, operation, and maintenance of agency activities.
• Communicates and explains complex policies, procedures and laws to stakeholders, staff, and the public.

The Candidate

The ideal candidate will have the following knowledge, skills and abilities:

Skilled in:

• Interpreting and applying state laws, regulations, and agency policies
• Developing, implementing, and enforcing administrative policies, procedures, and work product standards
• Maintaining a high level of accuracy and attention to detail in all tasks, ensuring quality and consistency in work products
• Planning, organizing, and coordinating multiple projects and deadlines while ensuring accuracy and compliance
• Supervising, assigning, and evaluating the performance of staff to improve efficiency, quality, and accountability
• Applying general office practices, administrative procedures, records management, and other organizational techniques
• Creating reports and presentations
• Effective written and verbal communication
• Providing a high level of customer service and stakeholder engagement
• Utilizing common business software applications
• Adaptable in performing a wide range of duties, frequently shifting between tasks of varying nature or complexity

Ability to:

• Adapt to rapidly changing, demanding environment
• Analyze and think critically, draw conclusions, and report results accurately
• Develop and maintain effective and appropriate working relationships
• Exercise sound judgement to make critical decisions
• Maintain the confidentiality of information and professional boundaries
• Manage multiple projects with competing timelines effectively
• Organize and maintain paper documents and electronic files accurately
• Understand and complete oral and written directions

Technology Skills

Proficient in Microsoft Windows and Microsoft Office products, including Word, Outlook, PowerPoint, and Excel.

Experience and Education

• Bachelor's degree from an accredited college or university in Communications, Political Science, Public Administration, Public Relations, or related field.
• At least 7 years of related work experience, such as regional, state, or local government relations, public policy, or similar
• Any equivalent combination of training, education, and experience that provides the required skills, knowledge and abilities. xhmxlyz

The Maricopa Association of Governments is an Equal Opportunity Employer. During the selection process any applicant requiring accommodation for a disability should advise the Human Resources Di