Project Coordinator Level I - Yorba Linda, United States - Climatec LLC

Description

Job Description

With roots dating back to 1993 as SSI, West Coast Fire & Integration has evolved into a premier provider of Fire Life-Safety, Security, Nurse Call, and Voice/Data Integration solutions across Southern California. Our beginnings in the Inland Empire have endowed us with over 25 years of experience as a UL-listed fire alarm designer/installer, ensuring that our clients receive tailored systems built on a foundation of expertise. Today, our reach extends to all regions of Southern California, supported by a robust array of products and services. We boast a bonding capacity exceeding $10M, reflecting our commitment to financial strength and our ability to execute large, technical projects with confidence. Our industry expertise has garnered recognition from leading manufacturers; for instance, we are honored recipients of the Diamond Distributor Award of Excellence as a Premier Notifier by Honeywell Distributor.

About Climatec

For over 40 years, Climatec has steadily invested in their people, technology, and services to be a trusted business partner for building solutions. As part of the Bosch Building Technologies Integrator Business in North America, Climatec is one of the leading providers of building technologies and energy solutions in the nation – delivering results for thousands of customers, every day. Climatec's strategic business partners include the world's leading suppliers of building automation, security, life safety, and energy efficiency technologies.

About Bosch

The Bosch Group is a privately held supplier of innovative technology and services with over 400,000 associates worldwide. Its unique private ownership structure was established to promote entrepreneurial freedom and long-term business focus. Bosch's operations serve millions of customers across four business sectors: Mobility Solutions, Industrial Technology, Consumer Goods, and Energy and Building Technology.

• Level I – Must be able to achieve many objectives of this position. Requires some amount of timely supervision to ensure the proper tasks are being accomplished and that communication is adequate, timely, in the correct manner (i.e. verbal, written, email, etc.). Individual has a good understanding of at least one type of system within this division.
• Level II - Consistently achieves all of the objectives of this position. This individual also provides mentoring and direct day-to-day supervision to level 1 positions. Has an ability to work on multiple special systems deliverables and has obtained mid-level NICET or other industry certifications.
• Senior - Highly experienced in the position. Advanced awareness of the technical needs of system programming. Individual has a deep understanding of many systems installed and maintained within the division. The individual usually has a high level of NICET or other certification and is active in the industry. Provides mentoring and direct supervision when required on projects.
• Supervisor – In addition to senior level, this individual provides direct supervision to employees on a regular basis.

Job Duties & Responsibilities:

• Works closely with sales support, design team and external customers to ensure assigned projects' documents, estimates and other information is complete, accurate, approved and available to all necessary personnel to maximize productivity.
• Assist Project Manager in the execution of the management plan for assigned projects.
• Communicates with external customers (i.e. verbal, written, email, etc.) on assigned projects and follows up throughout the project as required to ensure adequate and timely communication. Including scheduling meetings, phone calls and site visits.
• Works closely with technicians to review bill of material (BOM) on assigned projects to ensure equipment is compatible and will function properly.
• Works closely with Subcontract Administrator to complete and submit subcontract request forms (SRF).
• Coordinates with Project Manager regarding material orders and handling.
• Assists the Project Manager in the scheduling of technicians and subcontractors (if needed), for all assigned projects, including deliveries.
• Coordinates with accounting to ensure timely invoicing and is actively engaged in collections to minimize aging. Works closely with the Collections department to ensure timely collections.
• Assists Project Manager in forecasting cost for each area of the project and tracks these over time to achieve budget and forecast goals. Assists Project Manager with completing WIP as needed to meet forecasting requirements.
• Is aware of customer satisfaction issues and coordinates with others as required to ensure timely response.

Qualifications:

Basic Qualifications:

• Minimum of a high school diploma.
• 2+ years of experience in construction management, scheduling, or related field.
• Proficiency in basic computer systems, including MS Office Suite.
• Strong verbal and written communication skills, with the ability to convey information clearly and concisely.
• Demonstrated ability to manage multiple tasks and prioritize effectively.
• Detail-oriented with a focus on accuracy in data entry and record-keeping.
• Ability to work collaboratively in a fast-paced environment.
• Current holder of ACE License or able to obtain within 30 days of hire.

Preferred Qualifications:

• Experience with construction and/or Fire Alarm Industry management systems or related software.
• Prior experience in coordinating material orders and scheduling for service projects and working with local AHJs.
• Familiarity with special systems, or mechanical/electrical systems within buildings.
• Certification or training in service management or related area.
• Strong problem-solving skills and ability to resolve issues efficiently.
• Proven track record of customer service excellence and satisfaction.

Essential Functions:

• Be able to lift and carry ladders, drawings, personal computers, material, etc.
• Be able to lift up to 50lbs.
• Be able to spend significant time standing and walking on construction sites.
• Be able to climb several flights of stairs or ladders throughout a typical day on a construction site.
• Maintain a satisfactory driving record which, per Climatec's vehicle policy, allows the individual to drive a company vehicle.
• Be physically able to kneel, stoop and crawl.

Employee Benefits:

• Medical
• Dental
• Vision
• Flexible Spending Accounts
• 401K w/ company match
• Life/AD&D/LTD
• Paid Vacation/Sick/Holidays
• Employee Assistance Program
• Pet Insurance

Application Process:

Please submit your resume along with a cover letter detailing your relevant experience and how you meet the qualifications outlined above. Additionally, please include any relevant certifications or examples of successful project implementations.

Additional Information:

This company considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. If you need accommodation for any part of the application process, please send an email to or call to speak with Human Resources and let us know the nature of your request.

By choice, we are committed to a diverse workforce - EOE/Protected Veteran/Disabled.

All your information will be kept confidential according to EEO guidelines.

Indefinite U.S. work authorized individuals only. Future sponsorship for work authorization unavailable.