Executive Personal Assistant - West Palm Beach
2 days ago
Job description
Our client, a private family office, is seeking a polished, proactive, and highly discreet Personal & Executive Assistant to support both professional and personal operations.
This is a trusted, high-touch role requiring exceptional organization, strong communication skills, and the ability to seamlessly coordinate across executives, assistants, and household staff.
The ideal candidate thrives in a fast-paced, ever-evolving environment and anticipates needs before they arise.Title:
Personal & Executive Assistant
Location:
West Palm Beach & Palm Beach, corporate office with travel to nearby residence
Schedule:
In- person 8:30 - 5:30 PM EST. Flexible remote arrangement during the summer while the principal is out of town. Must be available online during travel and key events as needed.
Key Responsibilities:
- Manage complex calendars across multiple individuals, coordinating closely with senior assistants and household staff
- Oversee personal and professional appointments, ensuring schedules are accurate and up to date
- Coordinate all travel, dining, and hotel arrangements from start to finish
- Prepare expense reports and confirm reservations and appointments
- Plan and execute social functions, private gatherings, and family events
- Greet and manage guests in both office and home settings with professionalism
- Serve as liaison between office administrators and household staff
- Coordinate deliveries and pick-ups including mail, parcels, and dry cleaning
- Conduct research and source requested items, including online and personal shopping
- Assist with planning and execution of private and social events
- Maintain organized electronic filing systems
- Track and manage incoming and outgoing correspondence, ensuring proper archiving or disposal
- Research and summarize information on various topics and maintain related files
- Travel to various residences as needed
Qualifications:
- Minimum of three years of similar experience, ideally within a family office or high-level personal support environment
- Bachelor's degree preferred
- Excellent written and verbal communication skills
- Strong proficiency in Microsoft Office and overall technical fluency with apps and smartphones
- Exceptional organizational skills and attention to detail
- Ability to manage multiple priorities efficiently and exercise sound judgment
- Proactive, confident, and solutions-oriented
- Flexible with hours and responsive to last-minute changes
- Comfortable working independently while collaborating with a broader team
You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting Candidates with references are always preferred by our clients.
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