Athletic Program Coordinator - Greater Birmingham, Alabama Area

Target Close Date · 03/06/2026 · Pay Grade · Grade 18 · Type · Full time · Job Summary · Athletic Program Coordinators in the Merit System are responsible for coordinating and overseeing activities related to running a variety of city-wide sports and recreational programs. Indivi ...

Job description

Target Close Date
03/06/2026

Pay Grade
Grade 18

Type
Full time

Job Summary
Athletic Program Coordinators in the Merit System are responsible for coordinating and overseeing activities related to running a variety of city-wide sports and recreational programs. Individuals in this position will work closely with coaches, athletes, parents, sports officials, and subordinate staff to ensure that sports and recreational programs run effectively, and in compliance with established rules and regulations. Additional responsibilities include coordinating/scheduling the use of equipment and city owned facilities, overseeing the maintenance of city athletic facilities, supervising and directing subordinates in their job duties, monitoring budgets, and maintaining documentation and reports related to departmental activities. The work performed by Athletic Program Coordinators requires an individual with excellent organizational skills, interpersonal skills, and a strong background in sports administration and/or coaching.

Compensation & Benefits
The City of Vestavia Hills provide competitive pay and comprehensive benefits packages to include medical and dental insurance, employer-sponsored retirement plan (pension), generous paid holidays, sick and vacation leave, and more.

Applications for this position will be considered for the following Merit System employing agencies. The pay range for this job varies depending upon the Merit System employing agency.

Vestavia Hills: $47,569 - $73,798

Minimum Qualifications
The following are job-related qualifications that are required for employment consideration for this position:

Option A

• Possession of a Bachelor's degree or higher in Recreation Administration, Physical Education, Health and Recreation, Leisure Services, or other closely related recreation degree.
• Experience working as a lead worker assisting to train, schedule and plan activities for fellow employees, volunteers, or other support staff.
• Experience developing and monitoring operational budget for department and/or program.
• Driver's license.

Option B

• Paid work experience working at an administrative level developing, organizing and administering organized league programs involving various athletic sports (e.g., softball, baseball, soccer, tennis, basketball) to include facility operations, planning and monitoring programs.
• Experience working as a lead worker assisting to train, schedule and plan activities for fellow employees, volunteers, or other support staff.
• Experience developing and monitoring operational budget for department and/or program.
• Driver's license.

Preferred Qualifications
The following are job-related qualifications deemed desirable by Merit System agencies. These qualifications may be considered by a hiring agency when reviewing applications and inviting candidates to participate in subsequent steps in the selection processes.

• CPR, First Aid, and/or AED Certification.
• CPO (Certified Pool Operator) Certification or AFO (Aquatic Facility Operator) Certification.
• Experience maintaining pools.

Typical Job Duties

• Organizes and oversees sports and recreational programs for city-wide athletic events and activities including softball, basketball, tennis, soccer and other sports by coordinating registration, ordering supplies and equipment, collecting fees, ensuring appropriate league management and coordination, and promoting events hosted by the jurisdiction.
• Coordinates and oversees the use and maintenance of city athletic facilities and equipment (e.g., fields, gymnasiums, swimming pools) for city-sponsored and/or private sports organization and club events by prepping and maintaining needed inventory and equipment, inspecting facilities for use, identifying and correcting facility issues, and ensuring rules are followed and enforced.
• Performs administrative duties such as maintaining records, submitting reports, developing specifications and ordering equipment, and maintaining line items and other budgeting tasks to ensure recreation programs are equipped to meet the needs of participants.
• Supervises staff by assigning and distributing work, directing staff in their job duties, monitoring progress of work, providing feedback and/or training.
• Monitors participant compliance with all established rules, regulations, policies, and/or contractual obligations related to city athletic events, programs and/or facilities.
• Acts as liaison for the city recreation department to internal and external individuals/organizations to provide assistance and guidance with activities related to sports and recreational programs.
• Develops policies and procedures for recreation activities, events, programs, etc. in order to establish guidelines.

Physical Demands
Job is primarily sedentary involving sitting for long periods of time. At times, job may require light to moderate physical exertion, including lifting, carrying, bending, stooping, kneeling, crouching, or twisting. Job may also involve occasional lifting of items or objects weighing up to 50 lbs.

Work Environment
Work is conducted both indoors in an office setting as well as regular field visits to outdoor worksites. Incumbents may be required to work nights and/or weekends. Job may include exposure to potentially hazardous working conditions (e.g., moving vehicles, biological and/or chemical hazards, etc.). Job may also require exposure to inclement weather when working outdoors (e.g., extreme heat, cold, rain, snow, wind, etc.).

Eeo Statement
The Personnel Board of Jefferson County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment with the Personnel Board of Jefferson County, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Each Merit System member city/agency operates its own equal employment opportunity policies available on the individual city/agency website.

Accommodation
To request an accommodation in the application or hiring process due to your own ongoing medical condition or disability, please contact our Accommodations Coordinator at or phone at select option 1) Monday through Friday, 8:00 a.m. to 5:00 p.m. Central Time. The accommodation process is reserved solely for job seekers with disabilities requesting accessibility assistance or accommodation in the job application process.

Note
This job posting may close before, or be extended beyond, the listed Target Close Date based on the employment needs of the Merit System. More detail regarding this job is available by clicking Apply.

Disclaimer
This job posting is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required for this position and may be changed at the discretion of the Personnel Board at any time.