Legal Secretary to Partner – Plaintiff-Side Employment Litigation - New York
19 hours ago
Job description
We are a plaintiff-side employment discrimination firm seeking a highly organized, proactive Legal Secretary to support a Partner with a high-volume federal and state litigation practice.
This role is ideal for someone who thrives in a fast-paced environment, enjoys building structure out of complexity, and takes pride in keeping a litigation practice running seamlessly.
The Legal Secretary will serve as the central coordinator for the Partner's daily schedule, internal workflow, and external communications. The ideal candidate understands that effective time management in a litigation practice is both strategic and operational.Key Responsibilities
Calendar & Schedule Management
Manage and optimize the Partner's calendar across multiple courts and jurisdictions
Coordinate court appearances, conferences, mediations, depositions, client meetings, and internal case strategy sessions
Proactively identify scheduling conflicts and recommend efficient time allocations
Build structured daily and weekly schedules to maximize productivity
Coordinate travel arrangements when necessary
Litigation Support Coordination
Track deadlines, conferences, and key litigation milestones
Liaise with courts, mediators, opposing counsel, and clients regarding scheduling
Coordinate preparation timelines for hearings, depositions, and filings
Assist in maintaining docketing accuracy
Internal Workflow Optimization
Organize internal meetings and ensure appropriate materials are prepared in advance
Assist in prioritizing matters based on urgency and court deadlines
Streamline appointment processes and standardize scheduling procedures
Help implement systems that improve time efficiency and task management
Client & External Communications
Serve as a professional point of contact for clients and external parties
Schedule and confirm client meetings and calls
Maintain discretion and confidentiality at all times
Qualifications
Prior experience as a legal secretary or executive assistant in litigation (employment law preferred)
Strong familiarity with federal and state court scheduling practices
Exceptional organizational and time-management skills
Ability to manage high-volume scheduling with precision
Strong written and verbal communication skills
High degree of discretion and professionalism
Proficiency in Microsoft Office and calendaring systems
Ideal Candidate Traits
Anticipates needs before they arise
Calm under pressure and deadline-driven
Detail-oriented without losing sight of big-picture priorities
Process-minded and comfortable suggesting efficiency improvements
Compensation:
Competitive and commensurate with experience.
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