Administrative Assistant - Portsmouth, NH

Introduction · Last year our HCA Healthcare colleagues invested over 156,000 hours volunteering in our communities. As an Administrative Assistant with Portsmouth Regional Hospital you can be a part of an organization that is devoted to giving back · Benefits · Portsmouth Regiona ...

Job description

Introduction

Last year our HCA Healthcare colleagues invested over 156,000 hours volunteering in our communities. As an Administrative Assistant with Portsmouth Regional Hospital you can be a part of an organization that is devoted to giving back

Benefits

Portsmouth Regional Hospital offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
• Free counseling services and resources for emotional, physical and financial wellbeing
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
• Family support through fertility and family building benefits with Progyny and adoption assistance.
• Referral services for child, elder and pet care, home and auto repair, event planning and more
• Consumer discounts through Abenity and Consumer Discounts
• Retirement readiness, rollover assistance services and preferred banking partnerships
• Education assistance (tuition, student loan, certification support, dependent scholarships)
• Colleague recognition program
• Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

Would you like to unlock your potential with a leading healthcare provider dedicated to the growth and development of our colleagues? Join the Portsmouth Regional Hospital family We will give you the tools and resources you need to succeed in our organization. We are looking for an enthusiastic Admin Asst to help us reach our goals. Unlock your potential

Job Summary and Qualifications

• Collect specimens from multiple locations (OR, SSU, ENDO, Ambulatory Center, Radiology, Nuclear Medicine, Breast Center and main Laboratory) multiple times throughout the day for processing.
• Assign accession numbers for each specimen, cytology and surgical, and prepare designated number of cassettes per protocol list designated by specimen type with assigned surgical number for gross inspection and dictation by Pathology Assistant.
• Research and print patient history from Expanse and/or call provider offices for histories, to accompany slides to the pathologist.
• Enter patient clinical history and providers into requisitions accurately.
• Weekly tissue dumps (excessive standing, bending, kneeling, and reaching) and putting signed out specimen containers into large biohazard container for pickup by environmental services.
• Ability to lift and carry 20 pounds (cases of paper, boxes of pathology liquids, miscellaneous supplies).
• Prepare slides, tissue blocks, surgical reports, clinical histories, demographics, and imaging reports for requesting pathology cases to be sent to other Medical facilities for consultation or continuing healthcare treatment (>1000 per year) with accurate demographics and billing information.
• Maintains organizational performance goals.
• Prepare slides or paraffin blocks to be sent to referring laboratories for further testing (>1500 per year).
• Assist with calling for service or maintenance for cryostat and cassette printer.
• Evaluate and change frozen section fluids daily/weekly.
• Maintain accurate and complete logs for all surgical and cytology reports, slides, and blocks sent out to other facilities or physicians.
• Maintains Quality Assurance program for surgical/cytologic cases sent for consultation or continuing healthcare. Retrieve slides and consultation reports for comparison for hospital Quality Assurance.
• Assist Pathologist Assistant in staining slides on frozen section specimen.
• Enter accurate billing codes into Expanse for all pathology specimen.
• Send weekly peripheral smears, outreach requisitions and demographics, and billing to Med Receivable.
• Prepare tumor board slides and reports on weekly basis for Breast Tumor Board, General Tumor Board for Parkland and Portsmouth, and for Chest Tumor Conferences.
• Enter Portsmouth, Frisbie, and Parkland results from outside testing into Expanse, fax reports to providers, and send paperwork to Medical Records.
• Retrieve specimen from the Morgue and return specimen to the Morgue after evaluation. Remove specimen from Morgue after appropriate disposal time.
• Purge slides weekly to maintain 10-year retention.
• Order supplies and provider weekly supply inventory.
• Deliver formalin/specimen containers to multiple locations throughout the hospital.
• Order slides and blocks from external histology laboratory to ensure accurate tracking of specimen.

EXPERIENCE: (Minimum relevant work experience for successful job performance)

• 1 to 3 years clerical experience

EDUCATION:

• High school or GED

At Portsmouth Regional Hospital, you're not just joining a hospital—you're becoming part of a mission-driven team that's redefining healthcare excellence across the Seacoast region. As a 240-bed acute care facility in Portsmouth, NH, we proudly serve communities throughout New Hampshire, Maine, and Massachusetts. We're the only hospital in the area to be recognized as an ACS Verified Level II Trauma Center and a Comprehensive Stroke Center, and we offer a robust heart and vascular program—giving our team the opportunity to work at the forefront of life-saving care.

As part of the HCA Healthcare family, you'll be supported by one of the nation's leading healthcare systems, with a strong presence in New Hampshire that includes four hospitals, three freestanding emergency rooms, and over 70 care sites. Here, nearly 5,000 colleagues—including 1,500 nurses and 1,000 affiliated physicians—collaborate to deliver exceptional care and innovation every day. Whether you're at Portsmouth, Catholic Medical Center in Manchester, Parkland Medical Center in Derry, Frisbie Memorial Hospital in Rochester, or one of our emergency facilities in Seabrook, Dover, or Plaistow, you'll find a culture that values your expertise, supports your growth, and empowers you to make a real difference.

HCA Healthcare has been recognized as one of the World's Most Ethical Companies by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"There is so much good to do in the world and so many different ways to do it."- Dr. Thomas Frist, Sr.

HCA Healthcare Co-Founder

Be a part of an organization that invests in you We are reviewing applications for our Admin Asst opening. Qualified candidates will be contacted for interviews. Submit your application and help us raise the bar in patient care

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.