Academic Affairs/Institutional Research Office Aide 24/25 - Lookout Mountain, United States - Covenant College Students

    Covenant College Students
    Covenant College Students Lookout Mountain, United States

    2 weeks ago

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    Description
    THIS IS A FULL ACADEMIC YEAR POSITION OPEN ONLY TO ENROLLED UPPERCLASSMEN. FRESHMEN ARE NOT ELIGIBLE TO APPLY FOR DEPARTMENT POSITIONS.

    Expected hours of work per week: 10-15

    Work Location & Hours: On-Campus, Brock Hall 331/8:30a - 4:00p M-F

    SUMMARY

    The Academic Affairs Office Aide is responsible for performing a range of clerical and administrative tasks to support daily operations in an office setting. Their duties include sorting and distributing mail throughout the office, greeting office visitors and directing them to employees and coordinating with the Administrative Assistant concerning other duties.

    ESSENTIAL FUNCTIONS
    • Provide general office skills; compile and distribute materials and reports; respond to inquiries as needed
    • Serve as host to visitors entering the administration offices; assist in maintaining the professional and tidy appearance of the offices
    • Collect and mail correspondence
    • Prepare archived records for digital file formatting
    • Assist administration offices with public ceremonies and internal events
    • Assist with data entry tasks and assessment
    • Distribute email announcements to target audiences
    • Provide research and compile data from a variety of sources
    • Prepare a variety of reports and written materials for documenting activities, providing written reference and/or conveying information and/or auditing information
    • Process a variety of documents and materials for the purpose of disseminating information in compliance with accreditation, state, and federal requirements
    • Research a variety of topics for the purpose of providing information for addressing various administrative requirements
    COMPETENCIES
    • Integrity and Discretion: The information the work-study will be viewing is highly sensitive in nature. Discretion and confidentiality are expected qualities for this position.
    • The work study will have the ability to scan documents on the copier, use email effectively, and prove competencies with Microsoft Office Suite, Adobe Acrobat, Google Apps, Canvas, and general office equipment.
    • Advanced verbal and written communication skills, accurate documentation, attention to detail, and dependability are imperative.
    BEHAVIORAL
    • The work study will interact with a variety of visitors on campus. Daily attire should be office appropriate or business casual.
    • Guests (faculty, students, the public) to the offices should be greeted in a warm and welcoming manner as the work study will often be the face of Covenant to those entering the administrative offices
    • Strong personal oral and written communication skills.
    • Ability to create a sphere of influence with a wide variety of student prospects.
    • Able to work as a member of a team with ownership of office and institution-wide goals.
    • Ability to relate and work with students from diverse ethnic and cultural backgrounds.
    REQUIRED EDUCATION/EXPERIENCE
    • Progress towards Bachelor's Degree.
    • Working knowledge of Covenant College's philosophy of education.Working knowledge of Google applications and MS Office programs (word, excel, etc.), word-processing and computer aptitude.
    EXPECTED SKILLS GAINED:
    • Improved communication skills through writing and face-to face conversations
    • Improved problem-solving skills through participation in resolving common
    • complaints or trouble shooting data retrieval
    • Developing initiative while seeing projects through from beginning to end with minimal supervision
    • Improved planning and organization skills through managing many aspects of office Records
    • Learning new technology including building a course in Canvas and creating formulas and pivot tables in Google Sheets or Excel
    PHYSICAL WORK ENVIRONMENT
    • Remain in a stationary position at least 50% of the work day.
    • Frequently moves items weighing no more than 10 pounds.
    • This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
    POSITION TYPE/EXPECTED HOURS OF WORK
    • This is a temporary, part-time position. Days and hours of work completed within Monday through Friday, between 8:30 a.m. and 4 p.m. Desire to represent Covenant positively to a variety of constituencies in a number of diversity settings.