Administrative Assistant/Office - Orlando, FL, United States - University of Central Florida

Description

The Opportunity :

The Administrative Assistant II coordinates, communicates, and supports Office of Research (OR) faculty and staff, manages core functions and procedures for multiple departments located on UCF Main, Research Parkway, Kennedy Space Center, Lake Nona, and Daytona Beach, as well as outlying centers and facilities in and around central Florida and the state.

Greet and direct guests, assist with phones, arrange meeting space, and overall is the face and first contact for OR guests.

Responsible for mass distributions/communication of events, training, notices, and mailings related to sponsored programs activities, education, and information.

UCF Expense Cardholder:
Responsible for inventory and purchase of office supplies, educational books/manuals, staff memberships/annual renewals, certification testing etc. Follow UCF/OR policies for special order requests. Submit Workday supplier punchouts and invoices for approval with department worktags.
Serve as shipping administrator sending notifications requesting distribution preferences of incoming packages/mail.


Serve as the Workday Timekeeper:

Assist the supervisor/manager with auditing the worker's time sheet for accuracy and ensure time is submitted and approved by the designated deadlines.

Provide administrative support in the preparation of proposals that include copying, collating, packaging, and obtaining appropriate wet signatures. Provide public notary services for sponsored project official forms, reps, certs, etc.
Support Facilities Specialist regarding communication and coordination of office relocations, upgrades, remodels, and construction projects. Assist with ready room assignments, office moves, and dismantle/reconstruct furniture as needed for smooth transitions.
Assist Asset Coordinator in locating assets for inventory and organize surplus items for pick up.
Provide general technical support, offering AV and computer support during trainings and meetings.
Experience managing a front desk and working independently.
Computer skills in MS

Office Suite:
Word, Excel, PowerPoint, Publisher.
Some knowledge of Workday and Peoplesoft is a plus.
This is a Contract and Grant (C&G) funded position.

If you are selected as the final candidate for an employment opportunity here at UCF, both your position and salary will be significantly based upon the information that you have provided in your application for employment.

We urge you to please take the time to complete the application in its entirety.

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future.

You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference.

Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you'll have countless rewarding experiences that go well beyond a paycheck.

Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program
Paid time off, including annual and sick time off and paid holidays
Retirement savings options
Education assistance
Flexible work environment
Office of Research - Operations
Monday - Friday 8:00 am – 5:00 pm


Veteran's Preference:

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes.

Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans' Preference, please visit

The UCF affirmative action plans for qualified individuals with disabilities and protected Veterans are available for inspection in the Office of Institutional Equity, Monday through Friday, from 9:00 a.m.

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.