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Accounts Payable Supervisor - Seattle, United States - American Seafoods
Description
Washington Location CodeSeattle, WA 98121, USA
Description
Duties and Responsibilities
Oversee the full accounts payable process including review of invoice postings to ensure compliance with company authorization policies and procedures as well as accurate coding.
Ensure all invoices have appropriate documentation and approval prior to paymentReview expenditure expense reports for proper authorization and coding.
Manage/review the weekly check runs.
Oversee all invoice and payment processing within Aavenir and SAP as well as resolve any AP processing issues that may arise.
Ensure accurate system procedures and policies are being followed and adhere to company guidelines.Maintain AP inbox and respond to all questions/inquiries in a timely manner.
Coordinate with and provide support to the purchasing department regarding any issues and/or inquiries relating to purchase orders and vendor invoices.
Maintain positive vendor relations by providing support regarding invoice and payment inquires.Manage the Accounts Payable Aging report to ensure payables are not exceeding 30 days and research and resolve old items.
Review vendor statements and ensures all outstanding invoices are recorded in SAPReview and Approve new vendor account setup in SAP MDM.
Provide cash forecasting information when requested
Oversees reports regarding cash flow; ensures correct payments are made in a timely manner.
Provide assistance during the monthly accounting cycle including, but not limited to:
Closing accounts payable sub-ledgers each month
Preparation of monthly accrual reports for non-PO invoices, including intercompany
Monthly and quarterly reconciliations
Monthly journal entries relating to accounts payable accruals and reclasses
Provide guidance regarding updates/changes to budget/cost center coding for expenditures with departments outside of accounting
Develops guidelines for proper handling and coding of invoices to maintain general ledger expense account and inventory records.
Review and prepare vendor data for submission of the annual 1099 information
Prepare annual reviews as well as any interim coaching and/or guidance to all direct reports.
Provide recurring updates to accounting management regarding resource needs, vendor issues, or other company concerns affecting accounts payable
Provides accounting assistance to managers and staff; responds to accounts payable questions/concerns to meet business needs.
Build solid relationships across all units at various accounting and company levels
Assists in audit related tasks
Review and resolve stale dated checks, and prepare annual unclaimed property tax report
Working knowledge of SAP
Analyze GL details or vendor details/history.
General accounting knowledge.
Thorough understanding of accruals and prepaids.
Understand the impact on Financial Statements of unrecorded expenses/invoices.
Understand how duties and responsibilities impacts other accounting staff work assignments
Strong computer skills including Excel and Word.
Must possess professional interpersonal and communication skills
Timely communication and escalation of issues with proposed solutions.
Regular status updates with your manager.
Must be reliable and dependable.
Ability to multitask
Education/Experience Required
Bachelor's degree desired but not required if experience is met
Minimum 5 years of experience in an accounts payable position or 1 year in an Accounting Supervisor position
Work Schedule
Anticipated hours are:
Occasional overtime during monthly closes
Salary Range:
$67, $95,000.00/DOE
Benefits:
Comprehensive Medical, Dental and Vision coverage, Life insurance, Accidental Death and Disability coverage, company paid Family/Medical Leave, Long-term Disability, generous commute subsidy, 401K plan with employer match, paid time off, 12 company holidays and an annual bonus opportunity.
