Events Coordinator - Waldorf, United States - Charles County Public Schools

Description

Job Description

Terms of Employment: 12-month

Exemption Status: Non-Exempt

Salary Scale: AFSCME, UA Grades 10-11



EDUCATION AND WORK EXPERIENCE

1. High School Diploma
2. Minimum two years of experience in events coordination or office management

QUALIFICATIONS

• Able to manage requests from multiple organizations, providing excellent customer service while prioritizing the academic needs of the school
• Physical dexterity; lots of walking, stairs, occasional moving of tables, chairs, podiums, etc.
• Position requires presence in many sensitive meetings and frequent interactions with school administration and public officials.
• Experience with budgets, scheduling, and cash handling preferred
• Considerable knowledge of effective office practices and procedures/excellent organizational skills
• Ability and willingness to establish and maintain excellent public and community relations
• Ability to react quickly and effectively to oral and written instructions
• Possesses excellent oral and written language skills (grammar, punctuation, spelling)
• Ability to use good judgment and problem solving skills to address issues and concerns within the scope of job responsibility
• Computer literate in Microsoft Office Suite and ability to learn additional software programs as needed

ESSENTIAL JOB FUNCTIONS

• Maintain master schedule of events (North Point Calendar)
• Schedules all indoor and outdoor activities, including academic, club, athletic, school system, and community activities
• Coordinates with building services staff, security staff, NP Culinary Dept catering, technology, equipment, and space for events.
• Prepares correspondence and other documents as required
• Availability evenings, weekends, and extended days - flexible schedule
• Responds to requests and maintains open communication with office of school administration and other central office divisions
• Answers phone, takes accurate messages, welcomes and assists visitors to the school
• Receives, sorts and forwards mail and messages for the school staff
• Maintains regular on-time attendance and dependable
• Responsible for database management and billing for events
• Performs other duties as prescribed by the school principal

ENVIRONMENTAL FACTORS & PHYSICAL REQUIREMENTS

The environmental factors and/or physical requirements of this position include the following: While performing the duties of this job, the employee is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard. The employee frequently is required to sit, reach with hands and arms, talk and hear. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Charles County Public Schools reserves the right to re-advertise and modify the content of vacancy announcements at any time; however, this may be the only notice for this position during the noted advertisement period.

The Charles County public school system does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age or disability in its programs, activities or employment practices. For inquiries, please contact Kathy Kiessling, Title IX/ADA/Section 504 Coordinator (students) or Nikial M. Majors, Title IX/ADA/Section 504 coordinator (employees/ adults), at Charles County Public Schools, Jesse L. Starkey Administration Building, P.O. Box 2770, La Plata, MD 20646; / For special accommodations call or TDD two weeks prior to the event.