Deputy Chief Financial Officer - Santa Rosa, United States - County of Sonoma, CA

Description

Salary : $118, $143,572.98 Annually

Location : Santa Rosa, CA

Job Type: Full-Time

Job Number: 24/ DHSOC

Department: Department of Health Services (DHS)

Opening Date: 03/18/2024

Closing Date: Continuous

Bargaining Unit: 50

Position Information

The Department of Health Services (DHS) seeks a dynamic and accomplished professional to join their team as the Deputy Chief Financial Officer (Deputy CFO). If you are a motivated, detail-oriented professional with a passion for fiscal responsibility and effective communication, we encourage you to apply

Starting salary up to $68.79/hour ($143,572/year) plus a competitive total compensation package*

About the Position

The Deputy Chief Financial Officer will report directly to the Chief Financial Officer, and will operate independently, and play a crucial role in maintaining the fiscal integrity of DHS. In this position, the Deputy CFO will collaborate extensively with budget managers from various County departments as well as State and Federal fiscal officers. One of the primary responsibilities is the recruitment, selection, training, and supervision of a dedicated team encompassing professional, technical, and office support staff. This team will support administrative functions and oversee three essential subsections within the Finance Unit: Revenue Management, Financial Reporting, and Financial Information Systems and Technology. The Deputy CFO has the responsibility to:

• Uphold fiduciary responsibility for DHS finances
• Perform fiscal due diligence for expenditures
• Approve budget transactions in the general ledger (Enterprise Financial System - EFS)
• Provide Accounts-Receivable (A/R) projections to the Department Accounting Manager
• Oversee the development of the recommended budget for presentation to the Board of Supervisors (BOS)
• Generate budget reports for CFO and DHS management review
• Make budget recommendations and manage fiscal impact assessments
• Execute budget adjustments and oversee the Exhibit B portion of Contracts
• Manage monthly reporting for DHS Management
• Review Fund Balance and Revenue and Expense Reports for submission to EFS
• Participate in monthly performance reviews of Actuals versus Budget with DHS divisions
• Oversee the Revenue Management Unit that is responsible for Medi-Cal, Medicare, and private insurance billing

What You Bring

The ideal candidate will possess excellent interpersonal skills, will be a strong communicator, team player, self-aware, flexible, and adaptable to change. Additionally, they will possess the following proven competencies and characteristics:

• Intermediate or advanced Microsoft Office skills, with a critical focus on advanced knowledge of Excel spreadsheets
• Demonstrate excellent verbal and written communication skills for presenting budget recommendations to executive management
• The ability to provide management with status and outcome reports and dashboards
• Goal-driven with the ability to track multiple projects in different stages
• Proven track record of multi-tasking and delivering tasks timely
• Possess strong presentation skills for engagements with the Board of Supervisors and Senior Leadership
• The ability to interpret State and Federal regulations specific to Behavioral Health billing and claims processes

What We Offer

Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including:

• Hybrid Telework - A schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment
• Salary Advancement - A salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range
• Paid Time Off - Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year
• County Paid Health Premium Contributions - 100% premium contribution for the majority of employee-only and employee + family health plan options
• Staff Development/Wellness Pay - Annual benefit allowances of up to $2,000 and ongoing education/training opportunities
• Post-Retirement Health Reimbursement Arrangement - County contributions to help fund post-retirement employee health insurance/benefits
• Retirement - A pension fully integrated with Social Security
• Paid Parental Leave - May be eligible for up to 8 weeks (320 hours) after 12 months of County employment
• Student Loan Debt Relief - County employees may be eligible for through the U.S. Department of Education

*Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the and our

This recruitment is being conducted to fill a Deputy Chief Financial Officer position in the Department of Health Services. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment. The Civil Service title for this position is Administrative Services Officer II.

APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED.

Minimum Qualifications

Education: Academic coursework which would provide the opportunity to acquire the knowledge and abilities listed. Normally, coursework in public administration, business administration, management, accounting, statistics, human resources or closely related courses would provide such an opportunity.

Experience: Normally, three years of progressively responsible experience in a professional, human resources, administrative, fiscal staff position, including at least one year of experience supervising professional, administrative or technical staff would provide such an opportunity.

License: Possession of a valid driver's license at the appropriate level including necessary special endorsements, as required by the State of California to perform the essential job functions of the position.
Knowledge, Skills, and Abilities

Considerable knowledge of: principles and practices relating to modern budget, programs and systems management; human resources issues and the functions and complexities of occupations found in the assigned department; the operations and functions of county government; research methodology, report writing and basic statistics, and their application; effective personnel and supervisory techniques; modern office methods and procedures.

Working knowledge of: group dynamics as it relates to public organizations; written and oral communications, including language mechanics, syntax and English composition; purchasing, ISD, safety, organizational analysis and their impact on departmental operations; the use of electronic information equipment and specific systems as used within the department.

Ability to: plan and organize research and statistical work relating to the various aspects of administration, budget and general management matters; understand, interpret and apply rules, regulations, ordinances, and federal, state and local legislation; effectively communicate orally and in writing, and present conclusions before advisory and policy bodies; effectively supervise the work of professional, technical and office support staff; establish and maintain effective working relationships with County management personnel, employees, and the public in carrying out sound management policies; understand and manage human resources functions; perform data collection, interpretation and evaluation pertaining to administrative, fiscal and management matters; persuade, rationalize, and project consequences of decisions and/or recommendations; analyze administrative problems, budgets, and a variety of programs, systems and procedures; use electronic information equipment and specific systems as used within the department.
Selection Procedure & Some Helpful Tips When Applying

• Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process.
• You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions.
• You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately.
• Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.

Please visit to review more detailed information about the hiring process, including the application process, examination steps, and department selection process.

APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED.

Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state, "See Resume" or "See Application" may be considered insufficient and therefore may not be scored.

The selection procedure will consist of the following examination:

An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria:

• Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions.

Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates.

ADDITIONAL INFORMATION

A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants.

Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the to determine the requirements for this position.

HOW TO APPLY

Applications are accepted online at Paper applications may be submitted by person, fax , email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Continuous recruitments may close without notice at any time that a sufficient number of qualified applications have been received. Applications received after the recruitment closes will not be accepted.

The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need.

HR Analyst: BH
HR Technician: RR

IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions.

COUNTY OF SONOMA BENEFITS: MANAGEMENT*

These are some of the excellent benefits the County offers:

Paid Time Off: Competitive vacation accrual and sick leave accruals; additional management leave annually; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment.

Health Plan: Choice of five health plans (a PPO, EPO, HMO, and two deductible HMOs) with a County paid premium contribution.

Retirement: Fully integrated with Social Security. For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit

IRS 457 Plan: Pre-tax employee contribution up to the IRS annual maximum.

Retiree Medical: County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits.

Student Loan Debt Relief: County employees may be eligible for through the U.S. Department of Education.

Plus excellent dental, vision, disability, life insurance, professional development, and more.

For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at Additional details about benefit and compensation packages can be found in the MOUs located at For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to or, contact the Human Resources' Risk Management-Benefits Office at or

*IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice.

01

How did you first learn about this opportunity?

• Careers in Government
• College or University
• County of Sonoma Human Resources Office
• Craigslist
• DiversityJobs
• Employee of Sonoma County
• Facebook
• Glassdoor
• Handshake
• Hispanic Chamber of Commerce of Sonoma County
• Indeed
• Instagram
• Job Fair
• La Voz
• Latino Service Providers
• LinkedIn
• Los Cien
• Press Democrat
• sonoma-
• Start Here
• X (Twitter)
• Veterans Services Office
• Women's Organization or Group
• Other Internet Site
• Other Publication

02

Please indicate if you would also be interested in future part-time or extra-help (temporary, intermittent, or seasonal employment) positions should they become available. Check all that apply.

• I would also like to be considered for future part-time positions
• I would also like to be considered for future extra-help positions
• I am only interested in full-time positions

03

This eligible list may be used for future bilingual (English/Spanish) positions. Please indicate if you are interested in bilingual positions, and your level of proficiency.

• Yes, I have basic (conversational) English/Spanish bilingual skills
• Yes, I have fluent (reading, writing, and conversational) English/Spanish bilingual skills
• No, I do not have English/Spanish bilingual skills, and/or I do not wish to be considered for a bilingual position

04

For this question and all subsequent questions, please provide sufficient information to allow for a thorough evaluation of your qualifications. Responses to supplemental questions may be scored using specific criteria and may be reviewed by hiring managers.

Please summarize your qualifying education, training, and experience in a professional, human resources, administrative, and/or fiscal staff positions.

• List your relevant certifications, coursework, and/or degree(s) specifically in the areas of public administration, business administration, management, accounting, statistics, human resources or closely related areas.
  
• For each relevant position you list, include job title(s), employer's name, dates of employment (mm/yy - mm/yy), and a description of your primary responsibilities

05

Please describe your experience preparing and managing complex budgets with multiple funding sources. Detail the:

• Amounts of the budgets
• Types of funding and expenditures
• Number of operating/budget units included
• Number of managers with whom you coordinated the budget preparation

06

Please provide one or more examples of your experience with financial information systems and technology, and how it directly contributed to improving efficiency, accuracy, and overall effectiveness of financial operations in your previous roles.

07

Please describe a significant initiative you led in your previous role(s), highlighting specific strategies used to identify and address potential risks. Include in your response compliance to state and federal regulations governing mental health, public health, local government agencies, financial and accounting practices, and/or grant management.

08

Please describe any experience you possess as a lead worker or supervisor and any experience with hiring, training, and/or performance management. Include a brief description of your position(s), job title(s), and duties, as well as the name of the employer(s) where you gained this experience, and the dates you performed these duties (mo/yr to mo/yr).

Required Question