Accounts Payable Specialist - Springfield - Nothum Food Processing Systems

Description

RESPONSIBILITIES:
Invoice Processing

• Receive, review, code, and enter vendor invoices into the accounting system with a high level of accuracy
• Verify invoices for proper approvals, documentation, and compliance with company policies
• Resolve discrepancies related to pricing, quantities, or purchase documentation

Payment Management

• Schedule and issue timely vendor payments via check and electronic transfer (ACH)
• Manage payment runs to ensure accuracy and adherence to payment terms
• Support and lead vendor transitions to ACH where applicable

Account Reconciliation

• Reconcile vendor statements and internal AP accounts on a regular basis
• Identify, research, and resolve variances or outstanding balances
• Maintain accurate aging reports and follow up on discrepancies

Record Keeping & Documentation

• Maintain organized and compliant digital and historical AP records
• Overhaul and improve filing systems to support audit readiness and efficiency
• Ensure proper retention of financial documents in accordance with internal controls

Vendor Communication

• Serve as the primary point of contact for vendor inquiries related to invoices and payments
• Resolve payment issues professionally while maintaining positive vendor relationships
• Demonstrate persistence and follow-through when addressing discrepancies or ACH setup

Compliance & Reporting

• Ensure adherence to internal controls, accounting policies, and applicable regulations
• Assist with internal and external audits by providing accurate documentation
• Generate and maintain AP reports to support financial review and decision-making

QUALIFICATIONS:
Education & Experience

• 2+ years of experience in high-volume Accounts Payable or related accounting roles
• Preferred: Bachelor's degree in accounting, Finance, Business, or a related field or equivalent work experience
• Experience with AP automation tools (Makers Hub Preferred)
• Experience in a fast-paced business or manufacturing environment preferred

Knowledge, Skills, and Abilities

• Proficiency in QuickBooks Desktop and Microsoft Office (Excel, Outlook, Word)
• Strong attention to detail with a high degree of accuracy
• Exceptional persistence and professionalism in vendor communication, including ACH transitions
• Ability to manage multiple priorities while meeting deadlines
• Process-driven mindset with the ability to identify and implement improvements

Work Environment:

• Office-based role with routine use of computers and accounting systems
• Primarily sedentary work with occasional periods of increased workload during month-end or audits
• Regular interaction with vendors, internal teams, and leadership

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.