Registrar - West Palm Beach, United States - Palm Beach Atlantic University

Palm Beach Atlantic University West Palm Beach, United States

3 weeks ago

Description

Job Details

Job Location:
Palm Beach Atlantic University - West Palm Beach - West Palm Beach, FL

Salary Range:
Undisclosed

Description

Summary

In support of the university's mission and enrollment objectives, the Registrar ensures the efficient and accurate management of academic records, student registration and course scheduling.

The Registrar interprets and enforces university policies and provides excellent service to students and faculty in scheduling, registration, and degree completion.

The ideal candidate will possess strong organizational skills, attention to detail, and a high level of technological proficiency, particularly in the Student Information System.

Records Management

Oversees the maintenance of accurate and up-to-date academic records for all students
Oversees grade entry, probation/suspension process, GPA calculations
Manages the process of transcript requests, degree verifications, and other related services
Ensures compliance with university policies for records management and retention
Ensures compliance with VA and NCAA requirements

Course Scheduling and Registration

Coordinates and facilitates the course registration process for each academic term
Collaborates with academic departments to develop and maintain the course schedule, academic calendar, registration calendar, and drop/add schedule
Optimizes course offerings based on student demand, faculty availability, and program requirements
Provides oversight for Jenzabar academic modules
Effectively utilizes Student Information System and technology tools to maintain degree programs and audits

Reporting and Analysis

Generates and analyzes data related to student enrollment, academic performance, and other relevant metrics
Prepares reports for university administration and accreditation purposes
Produces annual assessment for SACSCOC
Produces monthly reports for NSC enrollment verification
Produces degree verify report for NSC each semester

Compliance and Policy Adherence

Leads the production of the University Catalog annually
Ensures compliance with university policies, state and federal regulations, and accreditation standards related to academic records and student information, course registration, withdrawals, and prerequisite requirements
Serves as a source for interpreting policy based on knowledge of institutional and external standards

Graduation

Coordinates all academic logistics for commencement annually
Confers and defers degrees each semester

Management and Training

Hires, trains, and supervises Registrar's Office staff, including the VA School Certifying Official and NCAA Compliance Representative
Effectively utilizes the Student Information System (Jenzabar) for various tasks, including student records management, registration, and reporting
Operates at a high level of proficiency in the technology tools used by the Registrar's office (ex. Stellic, Acalog and TES)
Provides training and support to faculty and staff on the use of the technologies employed by the Registrar's office as needed
Manages departmental budget(s)
Oversees technology needs and works with vendors

Communication

Serves as a conduit for information to flow in and out of the Registrar's office to other departments, schools and offices throughout PBA, as well as to students and parents
Serves on Provost Administrative Council, Data Governance, New Program Implementation, PBA Online, and Academic Calendar Committees
Hosts Faculty Workshops and attend Faculty Senate as ex officio member
Maintains Registrar information on MyPBA and the website
Performs other duties as assigned

Education and Experience:

A masters degree from an accredited college or university and 5+ years of experience in Higher Education is required.

Qualifications

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