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Sr HR Coordinator - San Ramon, United States - CooperVision
Description
CooperCompanies (Nasdaq:
COO) is a leading global medical device company focused on improving lives one person at a time. The Company operates through two business units, CooperVision and CooperSurgical. CooperVision is a trusted leader in the contact lens industry, improving the vision of millions of people every day.
CooperSurgical is a leading fertility and women's health company dedicated to assisting women, babies and families at the healthcare moments that matter most.
Headquartered in San Ramon, CA, CooperCompanies has a workforce of more than 15,000 with products sold in over 130 countries.
For more information, please visitJob Summary:
The Senior HR Coordinator is a blended role which provides support to and partnership with the Vice President of Global Human Resources & HR Leaders as well as project, program, event planning, administrative, and process responsibilities.
The role requires extensive detail orientation and solid organizational and project management skills, to meet tight deadlines while juggling multiple critical requests and projects across our global teams.
Administrative duties are required but are performed less frequently with notable independence and accountability for the work results.Essential Functions & Accountabilities:
Leadership Team Support
Proactively anticipate needs and identify ways to build capacity and create efficiencies for Leadership Team they support, with our business priorities in mind
Acts as an extension to the Leadership in all aspect of communication, planning and coordination inside and outside the company.
Responsibilities include planning and executing on areas such as global travel, global calendar management, global event management, special projects and administrative tasks, on behalf of their executives.
Communicate on behalf of Vice President of Global Human Resources, across many communication channels, while upholding an elevated level of integrity and discretion in handling confidential information as well as professionalismBuild and maintain strong working relationships with people at all levels, inside and outside of the organization
Manage expense report coordination and submissions for directors and above, others as needed
Manage and execute projects and tasks quickly with little to no guidance, react with appropriate urgency, problem solve and take effective action, often times with limited information
Track and help drive completion of key deliverables and follow up on outstanding items
Project/Program Management
Support Senior Human Resources leaders with executing key projects/programs and deadlines
Review, audit and approval of PO's and invoices, ordering supplies for Human Resources department.
Responding to employee questions, concerns and issues and/or directing them to the correct department contact in a timely, accurate and confidential manner
Understand the core HR policies and processes to make quality and timely processing decisions
Support HR initiatives and projects, such as employee engagement activities, communication and training.
Assist in implementing programs to help improve employee experience.
Leverage other key business contacts as needed to resolve employee inquiries and related processes and deliverables (i.e., LOA, Benefits, Retirement, Payroll, Compensation, HRBP's, Talent Acquisition, Talent Management)
Respond to internal and external HR related inquiries or requests and provide assistance.
Other duties as assigned
Event Management and Planning
Plan and prepare logistics for company and functional team/department meetings and events, including but not limited to, securing and negotiating a venue, making all travel arrangements, calendar invite coordination, catering, audio/visual, attendee management, print development, shipping & packing event materials, on-site registration, post-event procedures and any other logistical coordination required
Problem solve travel and logistical issues as they arise
Manage and track project deliverables, timelines and expense budget for events
Serve as point of contact (POC) with Finance and vendors, processing contracts and invoices for the events
Qualifications
Knowledge, Skills and Abilities:
Outstanding organizational, project management & communication skills
Ability to communicate effectively and efficiently (i.e. verbal and written) while maintaining flexibility and composure
Ability to handle sensitive information and maintain confidentiality is a must
Ability to build relationships with all levels of the organization
Ability to multi-task and establish priorities
Global travel logistics & Concur experience preferred
Previous experience with Human Resources processes, procedures and systems
Proactive and willing to take on new challenges
Flexible to changing priorities and able to adjust to them quickly
Intermediate/Advanced skills in Microsoft Office software, including Outlook, Word, Excel and PowerPoint
Active notary commission, experience with Oracle & Kronos is a plus
Work Environment:
Professional office environment
Prolonged sitting and standing in front of a computer in a well-lit, air-conditioned office
Frequently required to use a telephone, computer, copier, and fax
Able to work in a global/multi-time zone environment
Experience:
Minimum of years of related experience required, or equivalent combinations of education and experience.
8+ years of experience with a bachelor's degree.
Education:
Associate's Degree or Bachelor's Degree preferred
For U.S.
locations that require disclosure of compensation, the starting base pay for this role is between $78,087 and $104,116 per year and may include cost of living adjustments.
The actual base pay includes many factors and is subject to change and modification in the future.This position may also be eligible for other types of compensation and benefits.
Affirmative Action/Equal Opportunity Employer. Minority/Female/Disability/Veteran
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