Administrative Specialist III - San Leandro - NALHE

    NALHE
    NALHE San Leandro

    2 days ago

    Description

    Job Summary: Independently plans and executes information maintenance and distribution by drafting standard and nonstandard presentations, detailed correspondence, and reports. Executes workflow independently by assisting in the novel resolution of standard and nonstandard requests from department managers on an ad-hoc basis. Contributes to event coordination by beginning to develop relationships with leaders assistants and an understanding of organizational hierarchy when coordinating and calendaring meetings for directors and their direct teams, independently. Contributes to event execution by assisting senior colleagues to gather materials, plan, and arrange medium?scale events. Enacts data maintenance and management by integrating department data and documentation retention policies into all products.

    Essential Responsibilities:

    • Pursues effective relationships with others by proactively providing resources, information, advice, and expertise with coworkers and members. Listens to, seeks, and addresses performance feedback; provides mentoring to team members. Pursues self?development; creates plans and takes action to capitalize on strengths and develop weaknesses; influences others through technical explanations and examples. Adapts to and learns from change, challenges, and feedback; demonstrates flexibility in approaches to work; helps others adapt to new tasks and processes. Supports and responds to the needs of others to support a business outcome.
    • Completes work assignments autonomously by applying up?to?date expertise in subject area to generate creative solutions; ensures all procedures and policies are followed; leverages an understanding of data and resources to support projects or initiatives. Collaborates cross?functionally to solve business problems; escalates issues or risks as appropriate; communicates progress and information. Supports, identifies, and monitors priorities, deadlines, and expectations. Identifies, speaks up, and implements ways to address improvement opportunities for team.
    • Independently plans and executes information dissemination by: drafting standard and nonstandard presentations, handouts, reports/spreadsheets, graphics, status reports, resource management reports, and other deliverables with regular review from senior colleagues; writing detailed correspondence (e.g., letters, reports, confidential documents) to staff, managers, and external members/providers, with review from team or manager; labeling, sorting, and maintaining the integrity of department files, independently; and utilizing a variety of software and databases to retrieve required information to write detailed reports.
    • Executes the workflow of the department independently by: assisting in the novel resolution of standard and nonstandard requests from department managers on an ad?hoc basis; independently anticipating and offering assistance for business needs (e.g., manager email requests) that require support; operating standard office equipment (e.g., email, fax, xerox); beginning to maintain databases and websites, with review from senior colleagues/managers; maintaining inventory control, stocking, and providing solutions for department office inventory, equipment, and employee work environment resources (e.g., space assignment, computer) in alignment with budgetary policies and escalating inventory issues; receiving, screening, and referring nonstandard and standard incoming and outgoing emails, calls, and visits to the appropriate staff member; investigate time card issues and provide recommendations to management; learning about new staffing onboarding activities and assisting in execution, when necessary; and leveraging the HR information system to maintain knowledge of the contract language, standard/nonstandard pay practices (e.g., travel, shift differentials), and changes to job functions, job descriptions, and role goals, consulting senior colleagues or managers as needed.
    • Contributes to event coordination by: beginning to develop relationships with leaders assistants and an understanding of organizational hierarchy to leverage when coordinating, calendaring, and facilitating meetings for directors and their direct teams with front line employees, independently; may be independently planning for meeting facilitation through PowerPoint presentation coordination, taking parking lot notes, ensuring equipment works, and ordering food when appropriate; finding and booking meeting standard and nonstandard rooms appropriate for the audience and meeting objectives, with general oversight.
    • Contributes to event execution by: assisting senior colleagues to gather materials, plan, and arrange medium?scale events; organizing standard and nonstandard travel arrangements large, complex events for department head and/or multiple managers; assisting in execution of medium group meetings, conferences; providing on?site coordination for nonstandard and standard issues; independently plans coordination and execution of audio?visual equipment, conference rooms, and catering for events, with review by team or manager; and distributing the agenda, taking meeting minutes, summarizing and finalizing meeting summaries, and coordinating guest presentations in department meetings.
    • Enacts human?resources data maintenance and management by: integrating department data and documentation retention policies into all products; inputting, compiling, organizing, validating, tracking, and maintaining data integrity for standard databases; and formatting straightforward graphs, spreadsheets, and reports.

  • Recreation Specialist III

    21 hours ago

    Only for registered members San Leandro

    The City's Recreation and Parks Department is seeking interested applicants willing to work in various recreation programs. We're seeking enthusiastic and motivated individuals to join our team, This role requires someone who thrives in a collaborative environment, · Key responsi ...

  • Recreation Specialist III

    3 days ago

    Only for registered members San Leandro, CA

    The City's Recreation and Parks Department is seeking interested applicants willing to work in various recreation programs. · We're seeking enthusiastic and motivated individuals to join our team dedicated to improving the quality of life for San Leandro residents through engagin ...

  • Recreation Specialist III

    4 days ago

    Only for registered members San Leandro

    The City's Recreation and Parks Department is seeking interested applicants willing to work in various recreation programs. · We're seeking enthusiastic and motivated individuals to join our team, · dedicated to improving the quality of life for San Leandro residents through enga ...

  • Recovery Specialist III

    3 weeks ago

    Only for registered members San Leandro $24 - $26 (USD)

    The Recovery Specialist III position is a key role in carrying out daily activities and establishing connections with program participants at the Sobering Center. You will make a difference in the lives of people with substance abuse challenges. · In this role, you'll use and gro ...

  • Recovery Specialist III

    2 weeks ago

    Only for registered members San Leandro, CA

    The Recovery Specialist III position is a key role in carrying out daily activities and establishing connections with program participants at the Sobering Center. · In this role, you'll make a difference in the lives of people with substance abuse challenges, and often with co-oc ...

  • Provider Relations Specialist III

    3 weeks ago

    Only for registered members Oakland

    This role requires up to · 50% travel.As part of the Kaiser National Contracting Department, this position plays a key role in building and operationalizing a unified National Provider Relations structure and framework. · ...

  • Provider Relations Specialist III

    4 weeks ago

    Only for registered members Oakland Full time

    This role plays a key role in building and operationalizing a unified National Provider Relations structure and framework. The position partners closely with the National Provider Relations leader to standardize processes, strengthen communication pathways, and support the develo ...

  • Provider Relations Specialist III

    3 weeks ago

    Only for registered members Oakland $93,500 - $120,890 (USD)

    This role plays a key part in building and operationalizing a unified National Provider Relations structure and framework. · High School Diploma or GED AND five (5) years of experience in health care delivery or operations in a managed care environment, customer relationship mana ...

  • Provider Relations Specialist III

    3 weeks ago

    Only for registered members Oakland, CA

    This role requires up to 50% travel.In addition to the responsibilities listed below, this position is also responsible for aiding the planning and development of provider satisfaction strategies to improve network relationships and enhance provider engagement; · supporting the d ...

  • Provider Relations Specialist III

    3 weeks ago

    Only for registered members Oakland

    This role requires up to · 50% travel.As part of the Kaiser National Contracting Department this position plays a key role in building and operationalizing a unified National Provider Relations structure and framework. · The role partners closely with the National Provider Relat ...

  • Mental Health Specialist III

    2 days ago

    Only for registered members Oakland, California, United States

    This is a reinstatement, transfer or voluntary demotion opportunity for current and former regularly appointed employees of Alameda County. · The ultimate mission of the Health Care Services Agency is to provide fully integrated health care services through a comprehensive networ ...

  • Provider Relations Specialist III

    3 weeks ago

    Only for registered members Oakland, CA

    This role requires up to 50% travel. · As part of the Kaiser National Contracting Department, · this position plays a key role in building and operationalizing a unified · National Provider Relations structure and framework. · The role partners closely with the National Provider ...

  • EFT Specialist III

    1 month ago

    Only for registered members Livermore Full time $28.50 - $36.50 (USD)

    Fremont Bank — one of the Bay Area's most respected and long-standing financial institutions — is seeking a strategic hands-on professional to join · and help advance our Operations Admin team. · A people-first culture grounded in inclusion excellence · ...

  • Marketing Specialist III

    3 days ago

    Only for registered members San Jose

    Protingent Staffing has an exciting contract Marketing Specialist III with our client located in San Jose, CA. As the Global Go-To-Market Manager for Audio, you will play a central role in driving successful product launches, sustaining the success of existing products, · You wil ...

  • EFT Specialist III

    1 month ago

    Only for registered members Livermore, CA

    + Job Title: EFT Specialist III · Location: Livermore, CA · Hiring Salary Range: $28.50 – $36.50 per hour · Fremont Bank — one of the Bay Area's most respected and long-standing financial institutions — is seeking a strategic, · hands-on professional to join and help advance our ...

  • Provider Relations Specialist III

    3 weeks ago

    Only for registered members Oakland, CA

    This role requires up to 50% travel.As part of the Kaiser National Contracting Department,this position plays a key role in building and operationalizing a unified National Provider Relations structure and framework.The role partners closely with the National Provider Relations l ...

  • Communications Specialist III

    2 weeks ago

    Only for registered members San Francisco Freelance

    A global technology company is seeking a Communications Specialist III to support customer advocacy proactive storytelling and product‑focused communications.This role is ideal for a communications professional with experience sourcing and developing customer success stories mana ...

  • Marketing Specialist III

    3 days ago

    Only for registered members San Jose, CA

    We have an exciting contract Marketing Specialist III with our client located in San Jose, CA. · ...

  • IT Support Specialist III

    1 month ago

    Only for registered members San Ramon Full time

    +The IT Support Analysts will help in resolving a variety of technical problems. · +Field incoming help requests from end users in a courteous manner. · +Document all pertinent end user identification information... · +Demonstrates good judgment in selecting methods... · +Familia ...

  • Content Specialist III

    1 week ago

    Only for registered members Fremont $174,637 - $186,000 (USD)

    As a Content Specialist III at Thermo Fisher Scientific Inc. in Fremont, CA, you will be responsible for implementing taxonomy changes within Hybris and creating import files in text or Excel format. · Master's degree in Computer Science or related field of study · 1 year of Webs ...

  • Engineering Specialist III

    3 weeks ago

    Only for registered members Fremont $28.11 - $40 (USD)

    We are the backbone of Seagate's media development and technology integration efforts, · supporting manufacturing or equipment engineering teams.The estimated base wage range for this position is $28.11 – $40.00/hr. · ...

Jobs
>
Administrative specialist iii
>
Jobs for Administrative specialist iii in San Leandro