- 6-month position with potential to continue.
- This will be a hybrid work schedule.
- The position is open to anywhere from 32-40 hours per week, although they would prefer to have 40 hours per week with flexibility.
- The core hours that need to be covered are 9-3 and the candidate can determine if they want to work the remaining hours in the day either before 9 or after 3.
- Position hours would be great for a candidate with children in school.
- About once a month there may be an evening event that will need to be covered and candidate can flex hours that day to accommodate the event.
- Parking will be the candidate's responsibility.
- The candidates may wish to know ballpark estimates for parking.
- It is possible to purchase a monthly pass for about $30/month or a daily pass for $5/day.
- They would be on campus about one day per week.
- For the right candidate, based on performance, they may be allowed to apply for the permeant position.
- Please see the attached job description.
- Provide high-level administrative support for an consortium of 20+ universities.
- Independently perform non-routine administrative functions exercising discretion, such as coordinate events, conduct searches for information, prepare reports or handle special projects.
- Draft and edit correspondence, promotional materials or presentations.
- Handle non-routine inquiries and issues from internal and external sources.
- Perform non-routine administrative functions; conduct research, prepare reports and presentations, respond to information requests, and manage correspondence.
- Coordinate events, including room reservations, setups, resource needs, agenda preparation, and catering.
- Maintain calendars, schedule meetings, prepare agendas, and collect and provide support materials.
- Arrange travel, order supplies and services, and ensure proper functioning of office equipment.
- Update and maintain mailing lists, databases, social media content, and websites.
- Develop, implement, and maintain/improve processes related to administrative support operations (e.g., records maintenance, data collection and maintenance, etc.).
- Education & Experience:
- Requires a high school diploma/GED. Minimum of 2 years of experience in an administrative support role.
- Excellent verbal and written communication skills.
- Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality.
- Strong organizational and time management skills and attention to detail.
- Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
- Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs.
- Ability to interpret policies and procedures to proactively resolve issues or improve processes.
- Ability to identify problems and implement or recommend solutions.
- Drafting, proofreading and editing skills.
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Administrative Assistant 5 - West Lafayette, United States - LMA Recruitment
1 week ago
Description
Job Description
Job DescriptionJob Title: Administrative Assistant 5
Job Location: 610 Purdue Mall, West Lafayette, Indiana 47907
Job Max Pay Rate: $21.00/Hr on W2
Job Duration: 6 months of contract possibilities for an extension.
Posting Title:
West Lafayette, IN - Administrative Assistant 5 - Engineering - Recruited
Client Notes:
Job Summary:
Responsibilities & Duties:
Qualifications & Skills:
Skills:
