Airport Funding - Everett, United States - Snohomish County Planning and Development Services

Description

Salary :
$87, $106,942.08 AnnuallyLocation : Everett, WA

Job Type:
Full-Time

Remote Employment:
Flexible/Hybrid

Job Number:
Department: AirportDivision: Airport Administration
Opening Date: 04/18/2024

Closing Date: 5/5/2024 11:59 PM PacificDescriptionNow Hiring Airport Funding and Grant CoordinatorIf you're eager to embark on a fulfilling career journey and are a motivated team player with a positive professional attitude, then this position is tailor-made for you.

Channel your talents towards supporting Snohomish County's primary economic driver by applying today Paine Field Airport Snohomish County offers outstanding benefits and competitive wages, job flexibility and stability, employer paid ORCA cards, and a friendly, diverse team atmosphere where employees are appreciated and make a real difference to the citizens we provide services to.

Snohomish County is thriving and is a great place to live, work, play, and raise a family. We strive to not only provide a meaningful job, but a lifelong career at Snohomish County.
Visit our New Employee Benefits Summary for more information about employee benefits.

BASIC FUNCTION Plans, coordinates and leads the activities of a grant/loan program that supports the operational and capital improvement program.

Responsible for grant/loan acquisition, program coordination, technical assistance to county staff, coordination with outside agencies and groups, grant administration and project expenditure/revenue tracking functions.

Job Duties STATEMENT OF ESSENTIAL JOB DUTIES Plans and coordinates the annual grant/loan application process; organizes and conducts inter?divisional meetings to identify and prioritize project funding needs; assigns, coordinates and oversees staff research and other grant preparation assignments; writes or assists project managers/staff in writing applications; edits draft applications for accuracy, completeness and clarity and supervises the production and submittal of all applications in accordance with grant/loan requirements and deadlines.

Provides technical assistance to project managers/staff, providing timely advice and information on grant/loan funding opportunities, requirements and procedures; collaborates in defining and implementing project grant/loan funding strategies; provides assistance in resolving issues and conflicts with grant/loan funding agencies.

Serves as liaison between the county and outside funding agencies and groups, represents the county on technical committees and participates in meetings and discussions in which decisions affecting county projects are made; evaluates and responds to changes in policies, procedures and other requirements proposed by grant/loan funding groups or agencies with suggestions and recommendations as warranted; monitors funding agency board meetings and prepares and presents formal testimony as required.

May assign, lead, and evaluate the work of subordinate employee(s) and assign and oversee the work of other technical and clerical support staff as required; may participate in the hiring of subordinate employee(s).Prepares or oversees the preparation of state and federal grant/loan applications, funding agreements, supplements, prospectuses, Regional Transportation Improvement Plan (RTIP) amendments, loan extension requests and all other documents necessary to manage grants/loans; monitors and tracks the disposition of all funding documents and coordinates their status with project managers and funding agencies.

May assist and/or coordinate with the budget preparation of the capital improvement program.

Serves as a resource to the Director and other upper level managers on state and federal funding programs; participates in meetings and discussions, provides information, advice on funding strategies, research, analysis, written reports and recommendations as needed.

Coordinates and plans funding program activities, including the prioritization, planning and scheduling of activities, coordination with other county programs, departments and outside agencies, evaluation of program performance; and the development of policies and procedures to guide program efficiency and effectiveness.

Administers existing grant/loan contracts in accordance with all applicable county, regional, state and federal laws regulations and guidelines; researches and gathers up?to?date information related to funding requirements and ensures organizational compliance.

Develops and oversees the implementation and maintenance of data bases and spreadsheets to accurately monitor and track revenues, expenditures, project status, payment vouchers, federal project obligation status and other key program information.

STATEMENT OF OTHER JOB DUTIESPerforms related duties as required.

Minimum Qualifications MINIMUM QUALIFICATIONS A Bachelor's degree in civil engineering, planning, political science, business administration, public administration, accounting, or a related field; PLUS, four (4) years of related experience, two (2) years of which has been spent in grant/loan funding; OR, any equivalent combination of education and experience which provides the skills, knowledge and ability necessary to perform the work.

Experience in a government agency is preferred. Must pass job related tests. SPECIAL REQUIREMENTS A valid State of Washington Driver's License may be required.

Additional Information KNOWLEDGE AND ABILITIESKnowledge of:
the development of capital improvement projects; funding sources and grant application and documentation procedures; state and federal laws and regulations capital improvement programs; grant/loan administration practices and procedures

Ability to:

take initiative and utilize innovative techniques and ingenuity in preparing grant/loan applications; read, interpret and apply laws, rules, regulations and legislation covering capital improvement programs; plan, prioritize and coordinate multiple projects; establish effective working relationships with county staff, public officials and governmental agencies; gather, analyze, synthesize and evaluate a variety of data; research and write funding applications; communicate effectively both orally and in writing; prepare a variety of correspondence, reports and other written materials; understand engineering plans, specifications and estimates; use personal computers and word processing, spreadsheet and database software.

SUPERVISION Employee reports to and receives direction from an administrative supervisor.

The work requires considerable independent judgment and discretion and is reviewed through meetings and periodic status reports, and by evaluation of the results obtained.

WORKING CONDITIONS The work is performed in an office environment. Meetings may involve working evenings, weekends or holidays as necessary.
Snohomish County is an Equal Employment Opportunity (EEO) employer. Accommodations for individuals with disabilities are provided upon request.

EEO policy and ADA noticeSnohomish County offers a comprehensive benefits package to employees that receive a regular appointment who work at least 20 hours a week.

Visit to learn more about the following benefits.
County Benefits Medical Insurance Vision Insurance Dental Insurance Retirement Basic Group Term Life Insurance/ Accidental Death and Dismemberment (AD&D)

Insurance Long Term Disability (LTD) Commuting Benefits Employee Assistance Program (EAP) Partners for Health Employee Wellness Program Leave & Holidays Voluntary Benefits Deferred Compensation 457(b) Supplemental Group Term Life Insurance Additional Accidental Death and Dismemberment Insurance (AD&D) Flexible Spending Accounts (FSA) Supplemental Individual Insurance PoliciesHealthcare Premiums Regular full-time employees:
If you work 35 or more hours per week, you will pay these for medical insurance. The County pays the for vision, dental, and basic life insurance.

Regular part-time employees: If you work between 20 and 34 hours per week, you will pay for medical, dental, vision, and basic life insurance.

The County's contribution toward the premium for an employee in a regular part-time appointment will be pro-rated in an amount equal to the F.T.E.

percentage the employee is assigned.


Note:
Temporary employees, seasonal employees and paid interns may be eligible for medical insurance benefits.

Review the County's to learn more.01 What is your highest level of completed education in business administration, public administration, accounting, planning, civil engineering, political science, or a closely related field? Associates degree Bachelor's degree Master's degree or higher No related degree 02 How many years of work experience do you have in grant/loan acquisitions, grant funding and/or a closely related field? No related experience.

Less than two years of experience. Two years of experience but less than four. Four years of experience but less than six. Six years of experience but less than eight. Eight years of experience or more. 03 Which of the following statements best describes your experience in grant administration and/or program coordination? No experience. Less than two years of experience. Two years of experience or more.

04 Please indicate which of the following grant administration skills that you have performed as part of your primary duties.

(Check all that apply) Grant applications and acquisitions Grand accounts payable/accounts receivable Grant reimbursement processing Grant periodic reporting Grant financial reconciles Grant researching and resolving inquiries, complaints, discrepancies and errors Grant program coordination Managing capital improvement programs Budget planning & forecasting FAA airport grant experience None of the above 05 Which of the following describes the number of grant applications or number of grants you've managed/ processed with the federal, state, or local government in the United States? 1-10 grants 10-20 grants 20+ grants No experience 06 Your completed response(s) to the following questions must be submitted with your application in order to be given consideration for the next phase in the recruitment process.

You are encouraged to provide as much detail as possible in your answers.

A complete response will include detailed experience and knowledge that supports your ability to perform the duties of this job description.

Please prepare responses which describe the specific situations, your role and actions taken, and the impact your actions had on the organization or the particular project outcome.

The supplemental questionnaire will be scored by a panel of evaluators. They will only score your submitted answer to each specific question.

Your resume that you have attached to this application will not be available to the evaluators for this initial screening.

The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process.

Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process.

Do you understand these instructions? Yes No 07 Describe, in detail, your grant management experience doing complex federal, state, and local grant applications from inception to completion? Please demonstrate your ability to strategize, communicate effectively, and adapt to challenges.

Include NOFO, official filings (forms), agencies reported, accounting, and tracking through reimbursement and various other duties throughout the entire process.

08 In this role, you'll be responsible for securing funding to support various improvement projects at Paine Field Airport.

Please outline your approach to identifying and pursuing grant opportunities available to airports at the federal, state, and local levels.

In your response, address how you would prioritize funding sources, navigate regulatory requirements specific to airport projects, and collaborate with internal and external stakeholders to ensure successful grant applications.

Additionally, discuss how you would monitor grant compliance and effectively manage grant funds to maximize the impact of airport improvement projects while adhering to budgetary constraints and timelines.

09 Please provide a comprehensive overview of your background and experience in managing federal grant accounting (post award). Begin by detailing your familiarity with federal grant regulations and compliance requirements. Next, discuss your experience in establishing and maintaining accounting systems and internal controls specifically tailored to federal grant funds.

Provide examples of how you've ensured accurate tracking and reporting of grant expenditures, including the allocation of costs, indirect costs, and matching requirements.

Required Question