Program Assistant - Sacramento, United States - Department Of Agriculture

Description

Summary

As a Program Assistant, you will perform administrative support work associated with animal health field activities. You will provide administrative support for Veterinary Services (VS) programs at the field office level in areas such as travel logistics, creating and managing correspondence, responding to information requests through research or other data gathering, and coordinating training.

Duties

• The duties described are for the full-performance level. The duties may include, but are not limited to:
• Collaborates with field personnel to insure appropriate data is maintained and resolves non-hardware, non-software problems in data collection.
• Oversees office activities related to emergency response; e.g., communicates with state, federal, industry, academic, and private responders.
• Enters data on suspects, reactors, infected herd tests and follow-up supplemental tests into computer database.
• Maintains inventory of all official identification ear tags with numbers conforming to policy, enters identification data into the national database and changes the information to keep it up-to-date.
• Identifying resource needs, resource costs, and available funds to meet procurement priorities, procuring supplies, equipment, and/or services.
• Assists with ensuring that sampling agreements, informal contracts, formal contracts and fee basis agreements are properly negotiated, executed and paid.
• Compiles, organizes, and maintains documentation in an electronic document management system to include correspondence, software development and documentation, etc.
• Enters data into financial systems, collects data for input, prepares the estimated obligations report, maintains a salary and benefits spreadsheet and reviews the fund report.