Senior Program Analyst - Seattle, United States - City of Seattle

Description

The Office:
Are you passionate about creating strong, healthy communities and ensuring affordable housing for all? At Seattle's

Office of Housing , we believe in increasing opportunities for people to live in communities of their choice, in homes they can afford.

We are committed to investing in the production and preservation of affordable homes for low-income individuals and families, including those exiting homelessness.

We also provide assistance to low-income homeowners through home repair loans and weatherization grants, so they can safely remain in their homes and neighborhoods.

The Job:
We are seeking an equity focused

Senior Program Analyst

for a high impact opportunity to join our

HomeWise Weatherization

team.

Since 1980, this program has provided free energy efficiency upgrades to income-qualified homes, reducing utility costs and enhancing comfort for families in need.

Why Join Us?

Impactful Work:
Amplify your technical expertise, project management, and supervisory skills while contributing to tangible, positive change in our community.

Supportive Environment :
You'll be part of a collaborative team where your insights and contributions are encouraged and valued.

Competitive Benefits :
We offer competitive pay, hybrid work options, and

comprehensive benefits package

including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.

Make a Difference :

Experience the fulfillment of knowing your work directly contributes to making Seattle an even greater place to live, work, and play.

Here is more about the role:
Voucher Processing.

Process all types of HomeWise vouchers promptly and accurately. Monitor weekly for intents and affidavits, ensuring timely processing of payments within 2 weeks of completed documentation.
Single-family Weatherization Bid Price List.

Update the list semi-annually to align with L&I Prevailing Wage updates.
Grant Budgets and Monitoring.

Collaborate with program manager to prepare grant budgets and ensure accurate updates in HomeWise Database (HWDB). Monitor grant expenditures and coordinate with Finance and Auditors to ensure projects adhere to grant timeframes.
Databases and Data Entry.

Manage HWDB system enhancements, data processing, and hardware/software needs. Act as project manager for systems design, development, and implementation projects. Coordinate data entry tasks, including uploading data to various databases (e.g., WIDS, ECOS). Serve as liaison with external agencies (e.g., Washington State Commerce, PSE) for data-related matters. Troubleshoot data errors and collaborate with database developers for enhancements.
Annual Reports and Reporting.

Prepare Annual Reports and work plans for funders and community partners. Generate standing and ad hoc reports as requested by partners. Prepare and upload HWDB reports for external partners (e.g., SCL).
Team Lead.

Develop work plans and goals for Admin Specialist staff in alignment with team objectives, priorities and goals. Lead system user groups in system design, development, and implementation. Provide training to users on system operation, output, and equipment.
To be effective in this job, you have the following experience and skills:

Project Management.

Experience in system design, project implementation, and problem-solving for complex, long-term projects. Ability to evaluate and improve management controls, communication, and workflow efficiency.
Leadership and Team Management.

Proven skills in managing teams, supervision, training, and performance evaluations. Ability to balance delegation, provide direct support, and coordinate team efforts.
Technical Expertise.

Knowledge of affordable/multifamily housing programs, including invoicing, budget monitoring, and program compliance.
Legal and Regulatory Compliance.

Understanding of local and federal housing laws, including Fair Housing and Landlord-Tenant Laws.
Your success in this role will rely on your:

Passion for the

Office of Housing's vision/mission

and a strong alignment to the

Seattle Race & Social Justice Initiative .
Excellent interpersonal, organizational, and communication skills, both verbal and written.
Ability to prepare clear and comprehensive written reports on technical and administrative matters.
Strong analytical skills, problem-solving abilities, and conflict resolution skills

Please note this job ad is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.

Duties, responsibilities, and activities may change at any time with or without notice.

In addition to the qualities mentioned above, you will need to possess the below required qualifications (or a combination of education, training or experience which provides an equivalent background required to perform the job):

Five years of experience in systems, operations, procedures, research, analysis, or a related field


OR
Four years of experience in systems, operations, procedures, research, analysis, or a related field


AND
an Associate's degree in business or public administration, finance, computer science or a related field


OR
Three years of experience in systems, operations, procedures, research, analysis, or a related field


AND
A Bachelor's degree in business or public administration, finance, computer science or a related fieldThis full-time position is classified as a

Management Systems Analyst, Sr. . This position is covered by the Civil Service system and FLSA (eligible for overtime). The full pay range for this step-progression position is $ $60.83 per hour. New employees begin at Step 1 of the pay progression, which is $52.50 hourly. Current City employees' starting rate of pay will be based on Personnel Rules regarding promotions.

Why work at the City?

The

City of Seattle

recognizes every City employee must play a role in ending institutional and structural racism.

Our culture is the result of our behavior, our personal commitments, and the ways that we courageously share our perspectives and encourage others to do the same.

To cultivate an antiracist culture, we seek employees who will engage in the

Race and Social Justice Initiative

by working to dismantle racist policies and procedures, unlearn the way things have always been done, and provide equitable processes and services.

Application Process

For consideration, you must submit your complete application to

no later than 4:00pm Pacific Time on Tuesday, May 21, 2024. For your application to be considered,


please upload the following:
A PDF cover letter explaining your interest in this role with the Office of Housing and how your talents, experiences, and skills align with this job
A PDF resume which illustrates your related skills and abilities.

In compliance with Seattle's Fair Chance Employment Ordinance (SMC 14.17), this hiring process will involve a background check of conviction and arrest records.

Applicants will be provided an opportunity to explain or correct background information.


Who may apply:
This position is open to all qualified candidates that meet the minimum qualifications. The City of Seattle values diverse perspectives and life experiences.

Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity.

The City encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ, people with disabilities, veterans, and those with diverse life experience.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.

More information about employee benefits is available on the City's website at:

If you have questions or need to request an accommodation, please contact Nicolette Hornbeck at

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