Facility Office Manager - Albuquerque, United States - City of Albuquerque, NM

Description

Salary : $53, $55,744.00 Annually

Location : Albuquerque, NM

Job Type: Full Time

Job Number:

Department: General Services Department

Division: GS-Facilities Maintenance Adm

Opening Date: 05/09/2024

Closing Date: 5/23/2024 11:59 PM Mountain

Bargaining Unit: MP

Position Summary

Perform a variety of highly responsible, confidential and complex administrative and secretarial duties for an associate director or division manager; coordinate and participate in office support functions in support of the department's goals and objectives; supervise, assign, review and participate in the work of staff responsible for performing a variety of clerical and administrative support duties within an assigned division; ensure work quality and adherence to established policies and procedures.

Job descriptions are intended to present a general list of tasks/duties performed by employees within this job classification. Job Descriptions are not intended to reflect all duties performed within the job.

Minimum Education, Experience And Additional Requirements

Education and experience directly related to the minimum requirements below may be interchangeable on a year for year basis.

Associate's degree from an accredited college or university in business; and

Five (5) years of experience in office administration; and

To include one (1) year of supervisory or lead experience.

Preferred Knowledge

• Operations, services and activities of the assigned division
• Principles and practices of general clerical and administrative support work
• English usage, spelling, grammar and punctuation
• Principles of supervision, training and performance evaluation
• Office procedures, methods and equipment including computers
• Electronic spreadsheet and word processing software
• Principles of business letter writing and basic report preparation
• Pertinent Federal, State and local laws, codes and regulations

Preferred Skills & Abilities

• Independently perform the most difficult secretarial and administrative support services
• Perform responsible and difficult administrative support involving the use of independent judgment and personal initiative
• Independently prepare a variety of reports and correspondence
• Learn the operations, services and activities of the assigned division
• Operate office equipment including computers and supporting word processing and spreadsheet applications
• Select, supervise, train and evaluate staff
• Work independently in the absence of supervision
• Oversee the clerical and administrative support duties within the assigned area
• Supervise, organize and review the work of lower level staff
• Interpret and explain City policies and procedures
• Prepare clear and concise reports
• Respond to requests and inquiries from the general public
• Communicate clearly and concisely
• Perform the essential functions of the job with or without reasonable accommodation
• Establish and maintain effective working relationships with those contacted in the course of work

City of Albuquerque Employee Benefits

The City is committed to providing employees one of the most comprehensive and reasonably priced benefit packages available in New Mexico. We hope that you will find the coverage offered provides you with the choices and options necessary to keep you and your family healthy and well.

The City offers regular, full-time and part-time employees the option of participating in a variety of group insurance plans. Both Regular and Temporary (non-seasonal) employees participate in the state's retirement system.

Additional Benefit information is available by clicking on the links below.

01

Select the highest level of successfully completed related education as identified by the minimum requirements (if applicable, attach supporting degree or transcripts).)

• No High School Diploma
• High School Diploma or GED
• Non/degree accredited
• Associates
• Bachelors
• Masters
• Juris Doctorate
• Doctorate

02

Select the number of years of work experience you possess which relates to the minimum requirements, if applicable, add verifiable time in a temporary upgrade status and/or volunteer experience when selecting number of years.

• No experience
• 1 to less than 6 months
• 6 to less than 12 months
• 1 year to less than 2 years
• 2 years to less than 3 years
• 3 years to less than 4 years
• 4 years to less than 5 years
• 5 years to less than 6 years
• 6 years to less than 7 years
• 7 years to less than 8 years
• 8 years to less than 9 years
• 9 years to less than 10 years
• 10 years to less than 11 years
• 11 years to less than 12 years
• 12 years to less than 13 years
• 13 or more years

03

Do you possess the supervisory experience outlined in the minimum requirements? If you have successfully completed the City of Albuquerque's Pre-Management Development Program (PMDP), please include two (2) additional years in your supervisory experience (attach certificate, if applicable).

• Yes
• No

Required Question