Lead Administrative Assistant - Houston, United States - Chevron

Description

Total Number of Openings

1

Provides administrative or office support to Houston-based Corporate Tax managers and personnel

Responsibilities may include but are not limited to:
Provide administrative support to the Houston-based Corporate Tax managers and personnel

Create and update legal matters in CVX internal matter management system (TeamConnect)

Process e-billings, invoices and payments within and outside applicable software systems (TeamConnect, SMART GEP and CAPP and set-up vendors)

Coordinate logistics, agendas and presentation materials for on and offsite meetings, conferences and special functions

Coordinate and track international and domestic travel logistics, including details needed for visas, immunizations, photos, passport renewals, detailed itineraries, etc.

for Houston-based Corporate Tax managers

Expense reconciliation and reporting (CTREX)

Draft and send broad communication to Houston-based Corporate Tax personnel

Coordinate employee and contractor on/off-boarding

Maintain organizational charts and contacts list

Maintain domestic and international tax publications and research materials

Maintain out of office calendar for Houston-based tax personnel

Act as an information resource around computer systems, support software and hardware technical support

Work closely and collaboratively with Corporate Tax executive assistant and other department administrative assistants

Work collaboratively with other administrative assistants cross functionally on shared initiatives

Maintain office supplies, order ergo equipment and purchase other goods and services (P-Card)

Assist with other duties and special projects, as assigned by Houston-based Corporate Tax managers


Required Qualifications:
Demonstrated high level of initiative, independence and the ability to anticipate needs and requirements

Self-starter who is adept at working in a team environment and partnering with managers, business partners and staff

Demonstrated strong interpersonal skills and the ability to collaborate at all levels

Ability to effectively communicate (oral and written) at all levels of the organization

Demonstrated ability to prioritize, meet deadlines, multi-task and follow through on commitments

Ability to contribute your perspective in a professional manner

Ability to give effective feedback (both positive and constructive) and receive feedback (both positive and constructive) and act upon it

Ability to maintain confidentiality on sensitive business and personnel matters

Proficiency in the Microsoft Office suite of tools (i.e., Excel, Forms, Outlook, PowerPoint, SharePoint, Teams and Word) and the ability to quickly learn new tools


Preferred Qualifications:
Proficiency in SharePoint, TeamConnect and Power BI

Experience with e-billing, matter management systems and setting up vendors in payment system

Notary Public


Regulatory Disclosure for US Positions:
Chevron is an Equal Opportunity / Affirmative Action employer.

All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin or ancestry, age, mental or physical disability, medical condition, reproductive health decision-making, military or veteran status, political preference, marital status, citizenship, genetic information or other characteristics protected by applicable law.

We are committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or an accommodation, please email us at

Chevron participates in E-Verify in certain locations as required by law.

Chevron Corporation is one of the world's leading integrated energy companies. Through its subsidiaries that conduct business worldwide, the company is involved in virtually every facet of the energy industry.

Chevron explores for, produces and transports crude oil and natural gas; refines, markets and distributes transportation fuels and lubricants; manufactures and sells petrochemicals and additives; generates power; and develops and deploys technologies that enhance business value in every aspect of the company's operations.

Chevron is based in San Ramon, Calif. More information about Chevron is available at

Chevron is an Equal Opportunity / Affirmative Action employer.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status, or other status protected by law or regulation.