Receptionist/Secretary - Central Office - Mt Sterling, United States - Montgomery Co, KY

Description

RECEPTIONIST/SECRETARY (Central Office Receptionist)




QUALIFICATIONS:

• High School diploma or equivalent.
• Such additional qualifications as the Superintendent or Board may find appropriate and acceptable.

REPORTS:
Superintendent/Designee


SUPERVISES: Not Applicable


JOB GOAL: To function as the receptionist for the district and assist district departments as needed.


BASIC FUNCTION: Greeting and directing visitors at district office and performing receptionist, clerical and mail distribution duties; providing routine information to the public; and assisting district departments.


PERFORMANCE RESPONSIBILITIES

• Works to create a pleasant, professional office atmosphere focused on customer service for parents, families, staff, and community members.
• Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
• Directs visitors by maintaining employee and department directories; giving instructions.
• Answers and directs electronic and written correspondence including, but not limited to, telephone, fax, mail, email, and interoffice mail.
• Prepares parcels and mail for outgoing shipments, and receives, unpacks and verifies, sorts and distributes incoming mail and shipments as appropriate.
• Maintains security by following procedures, monitoring the logbook, and issuing visitor badges.
• Serves as administrative assistant for district departments as needed.
• Prepares drill log and ensures compliance for required drills.
• Uses technology appropriately for completion of tasks and reports as assigned and maintains knowledge of programs used in district operations.
• Schedules meetings, secures facilities, and makes necessary preparation for staff training as directed by supervisor or Superintendent.
• Performs clerical tasks consistent with efficient operation of the office.
• Maintains an inventory of office supplies, materials, and equipment, or orders and purchases in accordance with District policies, procedures, and laws.
• Documents and files as required by supervisor, policy and laws.
• Maintains and updates personnel records and files.
• Archives and maintains documents following record retention schedule as directed.
• Maintains staff attendance records, time sheets, and required leave forms. Works with staff to complete required forms and/or online documentation as required.
• Assists with administration of pre-employment exams, required assessments, and background checks.
• Collects information, prepares/distributes reports, documents, correspondence/publications and other data and maintains accurate files as required by supervisor or Superintendent.
• Completes requisitions and purchase orders, places orders, processes invoices for payment, and maintains balances on accounts as required.
• Maintains confidentiality in all facets of the position.
• Follows all policies, procedures, and statutes.
• Attends meetings and participates in training activities as directed by supervisor or Superintendent.
• Performs such other tasks and assumes such other responsibilities as may be assigned by Supervisor or the Superintendent.

TERM OF SERVICE: Salary and workdays/jobs to be established by the Board.


JOB REQUIREMENTS:

• Strictly adheres to the Kentucky Certified Code of Ethics (704 KAR 20:680)
• Work is performed while standing, sitting and/or walking
• Requires the ability to communicate effectively using speech, vision, written language, and hearing
• Requires the use of hands for simple grasping and fine manipulations
• Requires the ability to lift, carry, push or pull light objects up to 20 lbs.

EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Board's policy on Evaluation of Classified Personnel.