Athletics & Activities and Community Education Support Personnel - Urbandale, Iowa

Job description

JOB TITLE - Athletics & Activities and Community Education Support Personnel

IMMEDIATE SUPERVISOR - Director and Assistant Director of Athletics and Activities; Community Education Coordinator

RECEIVES GUIDANCE FROM - Athletics and Activities Coordinator; Administrative Assistant to Athletics and Activities; Administrative Assistant to Community Education; Building and District Administrators; Performing Arts Center Specialist; Strength and Conditioning Specialist

PURPOSE OF THE POSITION - Under general supervision, provide support to the Athletics and Activities Department and Community Education department in the execution of events and daily operations.

Please review the UCSD Actions of Excellence to gain an understanding of the expectations for UCSD employees.

QUALIFICATIONS -
(Skills, Knowledge, Abilities, Education, Certification/Licensure, Experience, Equipment)  

Skills, Knowledge, and Abilities

1. Effective oral and written communication skills.
2. Must be able to interact positively with students, teachers, parents, and other stakeholders.
3. Knowledge of district policies and procedures.

Education

1. High School Diploma or equivalent required for adult workers.
2. Student workers must be current students at Urbandale Community School District.

Experience

1. Previous experience helping with the management or support of events or activities preferred.

Equipment

1. Technology equipment such as computers, cameras, various sports applications, smart phones, tablets, and AV equipment.

ESSENTIAL DUTIES AND RESPONSIBILITIES -

The following duties are normal for this position.  These are not to be construed as exclusive or all inclusive.  Other duties may be required and assigned.

Ticket Taker

Ticket Taker is responsible for welcoming guests, scanning/selling tickets at the gate, and ensuring entry is smooth at all ticketed events. Helps maintain a safe and friendly atmosphere for all spectators.

Scorekeeper 

Scorekeeper is responsible for accurately recording game scores, statistics, and timekeeping (if needed) during events. Essential for maintaining the flow of the game and correct scoring of the event. As well as seamless contact with the officials, coaches, and other personnel.

Statistician

The statistician is responsible for keeping team and individual statistics but is not the official scorer for the game. 

Event/Building Supervisor

Event/Building Supervisor is responsible for overseeing the overall management, safety, and event operations of the school during the athletics event. This includes supervising event staff, ensuring building security, and serving as primary point person for guests, officials, and emergency personnel.

Event Manager

Event Manager is responsible for the coordination, execution, and oversight of all logistics related to the events. This includes overseeing setup and tear down of the event, organizing and supervising event staff, ensuring compliance, coordinating with officials and coaches, and creating a welcoming and organized experience for all.

Stat Board

Stat Board Operator is responsible for operating the digital stat or scoreboard display system during athletic events. This role involves real-time input of game statistics such as individual player points, fouls, and other relevant data, depending on the sport, and ensuring accuracy and consistency throughout the contest.

Crowd Supervision

Crowd Supervisor is responsible for ensuring a safe, respectful, and positive environment for all spectators at events. This includes monitoring crowd behavior, enforcing school and facility policies, and assisting with basic event operations and emergency protocols as needed.

Public Address Announcer

Public Address Announcer is responsible for providing clear, professional, and enthusiastic in-game announcements during events. This includes introductions, game action updates, sponsor reads, safety announcements, and post-game information, all while maintaining a positive and sportsmanlike atmosphere.

Play by Play Announcer

Play-by-Play Announcer provides real-time commentary and game narration for events, typically for live streams or broadcasts. This role enhances the viewing experience for remote audiences by delivering accurate, engaging, and unbiased play-by-play coverage, along with relevant background information on teams, players, and game context.

Scoreboard Operator

Scoreboard Operator is responsible for managing the electronic scoreboard during events. This includes accurately updating the score, game clock, and other relevant information in real time. The operator works closely with officials and the scorekeeper to ensure game data is displayed clearly and consistently.

Shot/Game Clock Operator

Shot/Game Clock Operator is responsible for operating both the game clock and shot clock (if applicable) during contests, ensuring that time is managed accurately and in accordance with game rules. This role works closely with officials, the scoreboard operator, and scorekeeper to maintain the integrity of the game.

Chain Crew (Football)

Chain Crew Member assists with the management of the down and distance markers on the sideline during football games. This role is essential for helping officials accurately measure and display the current down and yardage needed for a first down, contributing to the smooth operation and integrity of the game.

Spotter (Football)

Spotter works from the press box during football games to assist the Public Address (PA) Announcer and broadcast team by tracking player numbers, identifying plays, and providing real-time information to ensure accurate and engaging announcements. This role requires sharp observation and effective communication to support smooth game operations and enhance the spectator experience.

Music/Video Operator

Music/Video Operator is responsible for managing the audio-visual elements of events, including playing music, controlling video displays, and operating multimedia equipment to enhance the game-day atmosphere and fan experience.

Technology Operator (GameStrat, HyTek, Finish Lynx, Track Wrestling, etc.)

Technology Operator is responsible for managing and operating various technical systems during events. This includes handling audio-visual equipment setup, live streaming setups, scoreboard systems, and other technology to ensure smooth event execution and a quality experience for participants and spectators.

Awards Organizer (Track)

Awards Organizer is responsible for managing all aspects of awards preparation and distribution during track & field meets. This role ensures timely and accurate recognition of athletes' achievements, supporting a positive and celebratory event atmosphere.

Field Event Judge

 (Track)

Field Event Judge assists with the officiating and measurement of field events (such as long jump, triple jump, shot put, discus, high jump, pole vault) during track & field meets. This role is essential for ensuring fair competition, accurate measurement, and adherence to event rules.

Check In Manager 

(Track)

Check-In Manager oversees the athlete check-in process at track & field meets, ensuring that all participants are properly registered, verified, and informed before competition while working with the PA to get to the check-in table. This role is vital for smooth meet operations and accurate participant tracking.

Clerk of Course (Track)

Clerk of Course is responsible for organizing and managing athletes prior to their events during a track & field meet. This includes ensuring athletes report on time, are properly staged, and understand event procedures, helping to maintain an efficient and timely meet schedule.

Finish Line Assistant

(Track & XC)

Finish Line Assistant supports the accurate recording and management of athletes finishing races during track and cross country events. This also includes getting the finish line cleared if athletes fall/collapse or are getting in lanes for the next race. This role helps ensure timely and precise finish line operations, contributing to the integrity of race results.

Cart Driver 

(XC)

Cart Driver is responsible for operating golf carts or utility vehicles to support the logistics and safety of cross country events. This includes transporting equipment, officials, injured athletes, and staff as needed throughout the course and event grounds. As well as a pace cart during events.

Grounds Crew

This person is responsible for preparing the event surface for competition. Examples include preparing the baseball or softball field for a game, sweeping the turf field, and maintaining field event spaces. 

General Labor

These are general duties as assigned and on an as-needed basis. Examples include event set up and tear down, moving equipment, organization of facilities, and other general labor needs. 

Coaching Support

A temporary and intermittent coach for high school programs who have a need for additional support due to higher numbers but don't require an additional assistant to be hired. Applicants must have a valid Coaching Authorization or License through the BOEE to qualify. 

Weightroom Support

Supervise and provide guidance to users of the Performance Center to ensure the safety and well-being of all users. Maintain a safe working environment by maintaining and properly storing equipment. 

PHYSICAL REQUIREMENTS -

1. Repetitious bending, lifting, and hand movement.
2. Ability to work while standing, moving and/or walking.
3. Drug, tobacco, and alcohol-free while working.
4. Must be able to see and hear within normal limits with or without corrective lenses or hearing aids.
5. Ability to operate a motor vehicle used to travel between sites.
6. Ability to lift up to 50 pounds occasionally.
7. Work in potential extreme weather conditions such as heat, rain, or snow.

WORKING CONDITIONS -

1. Majority of work is performed in a school or event setting.
2. Most work is performed outside of the school day on nights and/or weekend.
3. Potential exposure to body fluids, fumes, noise, hazardous materials and emergency situations.

TERMS OF EMPLOYMENT -

1. At-Will Employee.
2. Per Board policies and administrative guidelines.